Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6006664 with LGC Global, Inc., for Assistance with the Maintenance, Exchange and Repairs of Water Meter Services, for a total contract amount not-to-exceed $2,500,000.00 and a term of five (5) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of October 16, 2024
Item No. 2024-192
Contract No. 6006664
Contractor: LGC Global, Inc. (DBB, DHB)
Contractor Address: 7310 Woodward Avenue, Suite 500, Detroit, MI 48202
Contract Amount: $2,500,000.00
Contract Term: Five (5) years
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6006664
Assistance with Maintenance, Exchange & Repair of Meters
LGC Global, Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director approve DWSD Contract 6006664 with LGC Global, Inc., for Assistance with the Maintenance, Exchange and Repairs of Water Meter Services, for a total contract amount not-to-exceed $2,500,000.00 and a term of five (5) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The purpose of this contract is to continue to provide as-needed, trained meter installers to assist the Detroit Water and Sewerage Department (DWSD) in the managing of the Maintenance, Exchange and Repair of Water Meters and MIUs, as corrective maintenance and related work for the Automated Meter Reading System. Demands for corrective maintenance and related work cannot be met with the existing staff primarily due to the volume of work that exists.
Since 2007, customers have been required to have properly functioning meter reading equipment in order to have water service at the premise. The AMR system provides actual meter reads. Yet, there are errors or exceptions that can occur in the system due to customer tampering, equipment failure and occasional network issues. When an error occurs, customers receive estimate bills versus actual, until corrections are made.
As currently planned, this contract will provide technicians with vehicles, a data entry coordinator, working meter technician supervision and part time access to a licensed plumber, to readily address household plumbing issues that may delay the successful completion of meter change out.
PROCUREMENT METHOD
This procurement was competitively solicited through a Request for Proposals (RFP) per Requisition 515663, which was fully approved on 2/12/24. The RFB was advertised on the Michigan Inter-Governmental Trade Network (MITN) BidNet website for 38 calendar days (6/28/24 - 8/5/24). MITN published this opportunity to 800 companies and 36 firms downloaded the proposal package. Three (3) proposals were received.
The Evaluation Committee was comprised of two Managers from Meter Operations and a Manager from Finance. Evaluations were based on the following criteria:
• Ability to perform work
• Work plan & organization
Each voting member of the Evaluation Committee independently reviewed, evaluated, and scored the three proposals, which were deemed responsive and responsible. Procurement took the scores and tallied up the rankings based on the scores. Procurement then determined the highest ranked responsive and responsible Proposer.
LGC Global, Inc. is registered as a Detroit-based Business and a Detroit Headquartered Business and received a 1.5% equalization on its proposal pricing. Rankings are as follows:
|
Rank |
Proposer |
Score |
Equalizations |
|
1 |
LGC Global |
5,410.00 |
DBB, DHB |
|
2 |
Scope Services |
4788.50 |
None |
|
3 |
Vaughn’s Plumbing |
1887.50 |
None |
The Evaluation Committee and Procurement recommends the highest-ranked responsive & responsible Proposer, LGC Global, Inc. LGC Global, Inc’s clearances expire on 12/6/24 and a formal contract document has been sent to the vendor for signature.
SUMMARY
A. Contract No.: 6006664
B. Contractor: LGC Global, Inc.
C. Anticipated Contract Term: 5 years
D. Contract Amount: $2,500,000.00
E. Anticipated FY Breakdown:
FY 24-25: $500,000
FY 25-26: $500,000
FY 26-27: $500,000
FY 27-28: $500,000
FY 28-29: $500,000
F. Funding Source: CIP Funds
G. GL String: 5721-20244-487711-617900-900277-10792-0000-000000 - 50% Water
5821-20243-497711-617900-900277-15802-0000-000000
- 50% Sewer
This proposed contract was presented to the BOWC Finance Subcommittee on October 2, 2024. Per the DWSD Procurement Policy, Mayoral Review approval will also be obtained.