Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6006934 with Bob Maxey Ford, Inc., a secondary contract for as-needed OEM parts, repairs, and maintenance services for DWSD Ford owned vehicles; for a total contract amount not-to-exceed $1,000,000.00 and a term of five (5) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of February 19, 2025
Item No.: 2025-28
Contract No.: 6006934
Contractor: Bob Maxey Ford, Inc., 1833 East Jefferson Ave, Detroit, MI 48207
Contract Amount: $1,000,000.00
Contract Term: 2/20/25 - 2/19/30 (5 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract No. 6006934
As-Needed Ford Parts, Repairs, and Maintenance Services
Bob Maxey Ford, Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6006934 with Bob Maxey Ford, Inc., a secondary contract for as-needed OEM parts, repairs, and maintenance services for DWSD Ford owned vehicles; for a total contract amount not-to-exceed $1,000,000.00 and a term of five (5) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
DWSD Fleet is responsible for maintaining all DWSD owned vehicles to ensure they are operational and safe for use. The majority of the DWSD fleet are Ford brand vehicles. To ensure Fleet can provide the highest quality of services to internal customers and positively contribute to DWSD’s high level of service to our customers, vehicles may be sent out for maintenance and repair services. Services are generally performed in-house; however, vehicles may be sent out for service when there is a large number of vehicles needing service at the same time, when manufacture warranty repairs are needed or when work exceeds internal DWSD technician experience and skill set. This helps expedite service and limits vehicle downtime and aids in fleet maintaining high service levels. This proposed contract will ensure uninterrupted, as-needed, maintenance and repair services and OEM parts availability for Ford vehicles.
PROCUREMENT METHOD
The Fleet Operations Department submitted requisition #526052 that was approved on 10/7/24. This contract was advertised on the Michigan Inter-Governmental Trade Network (MITN) for 29 calendar days (11/4/24 - 12/2/24). MITN published the opportunity to 436 companies subscribe to the relevant NIGP codes and 24 firms downloaded the bid package.
One bid was received; therefore, Addendum 1 was issued on MITN to extend the closing date for an additional eight calendar days which generated three bids.
Bidders are listed below
|
Bidder |
Bid Price |
DBB/DHB Credit |
Equalized Credits |
Equalized Bid Price |
|
Bob Maxey Ford, Inc. |
$2,708.54 |
N/A |
$0.00 |
$2,708.54 |
|
Dealer Auto Parts Sales, Inc. |
Non-responsible - Vendor did not meet minimum qualifications. |
|
Suburban Ford of Ferndale |
Non-responsible - Vendor did not submit the required bid package. |
Based on the information above, it is recommended that the contract be awarded to the lowest apparent responsive and responsible bidder, Bob Maxey Ford, Inc., in the amount of $1,000,000.00.
Bob Maxey Ford, Inc. clearances expire on 1/7/26. A formal contract document is not required per DWSD procurement Standard Terms & Conditions apply.
SUMMARY
A. Contract No.: 6006934
B. Contractor: Bob Maxey Ford, Inc.
C. Contract Term: 2/20/25 - 2/19/30 (5 years)
D. Total Contract Amount: $1,000,000.00
E. Anticipated FY Spend:
FY 25-26: $200,000.00
FY 26-27: $200,000.00
FY 27-28: $200,000.00
FY 28-29: $200,000.00
FY 29-30: $200,000.00
F. Funding Source: O&M Funds
G. GL Strings: 5720-20167-482422-617900-000209-10731-0000-000000- 50.5% Water
5820-20178-492422-617900-000230-15956-0000-000000- 49.5% Sewer
This contract was presented to the BOWC Finance Committee on February 5, 2025. Per the DWSD Procurement Policy, Mayoral Review approval will also be obtained.