Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6006955 with EJ USA, Inc. (formally known as East Jordan) for Brass Curb Stops of various sizes; for a total contract amount not-to-exceed $339,312.93 and a term of two years. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of February 19, 2025
Item No.: 2025-30
Contract No.: 6006955
Contractor: EJ USA, Inc., 301 Spring Street, East Jordan, MI 49727
Contract Amount: $339,312.93
Contract Term: 2/24/25-2/23/27 (2 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6006955
Brass Curb Stops - Various Sizes
EJ USA, Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6006955 with EJ USA, Inc. (formally known as East Jordan) for Brass Curb Stops of various sizes; for a total contract amount not-to-exceed $339,312.93 and a term of two years. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The DWSD warehouses stock brass curb stops of various sizes. They are water service shut off valves, usually located in the piping near the curb (between the water main and the building). The valve is used to start or stop the flow of liquid from the main water. This contract will serve to replenish stock levels preventing emergency spot buys and possible work stoppage.
PROCUREMENT METHOD
This contract was competitively solicited through a Request for Bids (RFB) #526152 and was advertised on the Michigan Inter-Governmental Trade Network (MITN) website for 21 calendar days. MITN published this opportunity to 89 companies and 16 firms downloaded the bid package.
Four bids were received. Evaluation of the bids was based on the lowest bid pricing from the following vendors:
• EJ USA, Inc.
• Etna Supply Company
• Ferguson Waterworks
• Motor City Pipe & Supply
Motor City had the lowest bid pricing, but they were deemed non-responsive because they failed to return any signed paperwork. Based on this information, it is recommended that the contract be awarded to the next lowest responsive & responsible bidder, EJ USA, Inc.
See attached Bid Tab
EJ USA, Inc. clearances expire 2/1/25 and are in the process of renewing. A formal contract document is not required per DWSD procurement Standard Terms & Conditions apply.
SUMMARY
A. Company EJ USA, Inc.
B. Contract No: 6006955
C. Contract Term: 2/24/25 - 2/23/27 (2 years)
D. Contract Amount: $339,312.93
E. Anticipated FY Spend: FY 25-26: $56,552.15
FY 26-27: $169,656.46
FY 27-28: $113,104.32
F. Funding Source: O&M Funds
G. GL String: 5720-00000-000000-150100-000000-00000-0000-000000- 100% Water
This proposed contract was presented to the BOWC Finance Committee on February 5, 2025. Per DWSD procurement protocol, no additional approvals are required.