Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contracts 6005462, 6005463 and 6005464 for Various Gate Box Parts, for a total contract not-to-exceed amount of $616,288.85 and a term of 1 year. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of July 19, 2023
Item No.: 2023-152
Contracts: 6005462 - Etna Supply Company (DBB), 2158 Gratiot Ave., Detroit, MI 48207
6005463 - Ferguson Waterworks, 24425 Schoenherr Rd., Warren, MI 48089
6005464 - Motor City Pipe & Supply (DBB), 12389 Schaefer, Detroit, MI 48227
Combined Total Not-to-Exceed Amount of ALL 3 Contracts: $616,288.85
Note: funds will be utilized between the three contracts and will not exceed the total approved combined
amount
Term of ALL Contracts: 7/21/23 - 7/20/24 (1 year)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract for Various Gate Box Parts
Contract 6005462 Etna Supply Company
Contract 6005463 Ferguson Waterworks
Contract 6005464 Motor City Pipe & Supply
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contracts 6005462, 6005463 and 6005464 for Various Gate Box Parts, for a total contract not-to-exceed amount of $616,288.85 and a term of 1 year. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The DWSD warehouses secure, store and issue parts from inventory, including various Gate Box parts which are used by the Maintenance & Repair Division throughout the City of Detroit. This contract for Gate box parts will be used to extend the life of gate boxes that are used as access points to turn water off during repairs. This contract will act to serve to replenish stock levels, preventing emergency spot buys and possible work stoppage.
PROCUREMENT METHOD
This Contract was initiated through Requisition #506883 and approved on 4/28/23. It was competitively solicited as RFB #506883 on the BidNet Michigan Inter-Governmental Trade Network (MITN) website from 5/3/23 to 5/24/23 (21 calendar days). MITN published this opportunity to 72 companies subscribing to the relevant NIGP codes(s) and 14 firms downloaded the RFB package. Four bids were received. See attached bid tabulation for additional information.
• Etna Supply Company
• Ferguson Waterworks
• Motor City Pipe & Supply
• T & N Services, Inc.
Evaluation and recommendation for award is based on per line pricing for estimated quantities for one year. The warehouse informed procurement that Old Castle is the manufactured brand needed to ensure capability of currently used inventory items in stock. T & N Services, Inc. was the only vendor that did not quote Old Castle as the manufacturer. T & N was given the opportunity to quote Old Castle but were not able to quote Old Castle products. All vendors have submitted all required forms and documents as listed in the RFB. They have current approved clearances: Etna Supply Company expires 12/2/23, Ferguson Waterworks expires 1/5/24 and Motor City Pipe & Supply expires 11/2/23. All vendors have been deemed responsive & responsible.
Therefore, DWSD Procurement recommends the contracts be awarded to the above referenced vendors for a term of 1 year. A formal contract document is not required per DWSD procurement policy and Standard Terms & Conditions apply for the purchase of these goods.
SUMMARY
A. Contract No: 6005462
B. Vendor: Etna Supply Company (DBB)
C. Contract Term: 7/21/23 - 7/20/24 (1 year)
D. Total Contract Amount: $60,000.00
E. Projected FY Expenditures: FY 23-24: $60,000.00
F. Funding Source: O&M Funds
G. GL String:
5720-00000-000000-150100-000000-00000-0000-000000 - 100% (Water)
A. Contract No: 6005463
B. Vendor: Ferguson Waterworks
C. Contract Term: 7/21/23 - 7/20/24 (1 year)
D. Total Contract Amount: $245,610.00
E. Projected FY Expenditures: FY 23-24: $245,610.00
F. Funding Source: O&M Funds
G. GL String:
5720-00000-000000-150100-000000-00000-0000-000000 - 100% (Water)
A. Contract No: 6005464
B. Vendor: Motor City Pipe & Supply (DBB)
C. Contract Term: 7/21/23 - 7/20/24 (1 year)
D. Total Contract Amount: $310,678.85
E. Projected FY Expenditures: FY 23-24: $310,678.85
F. Funding Source: O&M Funds
G. GL String:
5720-00000-000000-150100-000000-00000-0000-000000 - 100% (Water)
This proposed contract was presented to the BOWC Finance Subcommittee on July 10, 2023. Per DWSD procurement protocol, no additional approvals are required.