Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6004753 with Santoro, Inc. to provide as-needed parts, repairs, and maintenance services for DWSD owned heavy-duty trucks, tractors, and trailers for a total contract amount not-to-exceed amount of $100,000 and a term of two years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of October 19, 2022
Item No.: 22-0933
Contract No.: 6004753
Contractor: Santoro, Inc, 15232 Harper, Detroit, MI 48224
Total Contract Amount: $100,000.00
Contract Term: 10/20/22 - 10/19/24 (2 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract No. 6004753
As-needed parts, repairs & maintenance services for heavy-duty trucks, tractors, and trailers with Santoro, Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6004753 with Santoro, Inc. to provide as-needed parts, repairs, and maintenance services for DWSD owned heavy-duty trucks, tractors, and trailers for a total contract amount not-to-exceed amount of $100,000 and a term of two years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The DWSD Fleet Division is responsible for the maintenance and repair of all DWSD owned heavy-duty trucks, tractors, and trailers to ensure they are operational and safe for use. Although much of the maintenance is performed in-house, occasionally it is necessary to have vehicles and equipment sent out for repairs. This requires parts, repair, and maintenance services on an as-needed basis to keep the equipment in good working order. Without this contract the Fleet Department’s ability to maintain our heavy-duty trucks, tractors, and trailers will be difficult, therefore impacting DWSD’s high level of service to our customers.
PROCUREMENT METHOD
This contract was competitively solicited through a Request to Bid (RFB) #497002 and was advertised on the Michigan Intergovernmental Trade Network (MITN) website for 29 calendar days. MITN published his opportunity to 407 suppliers, 13 suppliers downloaded the bid package which generated 1 responsive, responsible bidder, Santoro, Inc.
|
Bidder |
Bid Price |
DBB or DRB Credit |
Equalized Credit |
Equalized Bid Price |
|
Santoro, Inc |
$50,372.50/yr |
DBB / 2% |
($1,007.45) |
$49,365.05 |
Due to the low number of bids received the solicitation was extended for an additional 8 calendar days and no additional bids were received. Santoro, Inc’s quote is 25% less per year than the prior contract and is in line with Fleet Operations request of $50,000 per year. Based on this information, it is recommended that the contract be awarded to the sole responsive and responsible bidder, Santoro, Inc.
Santoro, Inc. clearances expire 9/26/23 and a formal contract document is not required.
SUMMARY
A. Contract No: 6004753
B. Contract Term: 10/20/22 - 10/19/24
C. Total Contract Amount: $100,000.00
D. Projected FY Expenditures: FY23 - $50,000.00
FY24 - $50,000.00
E. Funding Source: O&M Funds
F. GL String:
5720-20167-482422-617900-000209-10731-0000-000000 50.5% Water
5820-20178-492422-617900-000230-15956-0000-000000 49.5% Sewer
This contract was presented to the BOWC Finance Committee on October 5, 2022. Per the DWSD Procurement Policy, no other approvals are required.