Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007372 with MacQueen Equipment, LLC for various Vactor Parts; for a total contract amount not-to-exceed $719,013.48 and a term of 1 year. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of September 17, 2025
Item No.: 2025-203
Contract No.: 6007372
Contractor: MacQueen Equipment, LLC, 78 Northpointe Dr., Lake Orion, MI 48359
Contract Amount: $719,013.48
Contract Term: 10/1/25 – 9/30/26 (1 year)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6007372
Various Vactor Parts
MacQueen Equipment, LLC
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007372 with MacQueen Equipment, LLC for various Vactor Parts; for a total contract amount not-to-exceed $719,013.48 and a term of 1 year. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The DWSD Warehouses receive stock, store, and issue inventory to various DWSD teams to support our Field Services, Maintenance Repair, and Operations work. This one-year contract will allow timely replenishment of Vactor parts to ensure DWSD stock levels meet operational needs. The various items include, but are not limited to: nozzles, gauges, valves, switches, hose parts, gaskets and many more items for use on DWSD vactor trucks and equipment. These trucks and equipment are essential for DWSD to clean catch basins to prevent sewer blockages and minimize the amount of pollutants entering the City’s combined sewer system. These parts will be maintained as inventory and then issued as replacement parts, upon request. MacQueen Equipment, LLC. is a sole source dealer of Vactor parts.
PROCUREMENT METHOD - SOLE SOURCE
Requisition #537903 for this contract was submitted and approved by Budget on 7/23/25. DWSD Procurement Policy does not require competitive solicitation for sole source contracts, according to Section 7.5. Procurement has received a sole source letter from Federal Signal Corporation, which acknowledges MacQueen Equipment as the only authorized supplier for Vactor Parts.
Based on the information above, DWSD Procurement recommends the contract be awarded to MacQueen Equipment, LLC for a term of 1 year with a contract not-to-exceed amount of $719,013.48. This new contract will replace DWSD Contract #6006415.
MacQueen Equipment has current clearances that expire on 7/23/26. A formal contract document is not required as the Standard Terms & Conditions apply.
SUMMARY
A. Contract No.: 6007372
B. Company: MacQueen Equipment, LLC
C. Contract Term: 10/1/25 – 9/30/26 (1 year)
D. Contract Amount: $719,013.48
E. Anticipated FY Spend:
FY 26-27: $539,260.11
FY 27-28: $179,573.37
F. Funding Source: O&M Funds
G. GL String:
5720-00000-000000-150100-000000-00000-0000-000000 – 100% Water
This proposed contract was presented to the BOWC Finance Committee on September 3, 2025. Per DWSD procurement protocol no additional approvals are required,