Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Amendment No. 1 to Contract No. 6003173 with Bob Maxey, Inc. to provide OEM parts, repair, and maintenance services for DWSD owned Ford vehicles by adding $60,000 in funds to the contract for a total amended contract amount not-to-exceed amount of $460,000. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of August 17, 2022
Item No.: 22-0889
Amend Contract No.: 6003173
Contractor: Bob Maxey Ford, Inc., 1883 East Jefferson Ave, Detroit, MI 48207
Current Contract Amount: $400,000.00
Proposed Amendment No. 1 Amount: $60,000.00
Proposed Total Amended Contract Amount: $460,000.00
Contract Term: 1/1/21 - 12/31/22
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed Amendment No. 1 to Contract 6003173
To add funds to provide OEM parts, repair & maintenance services for DWSD Ford vehicles from Bob Maxey Ford, Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Amendment No. 1 to Contract No. 6003173 with Bob Maxey, Inc. to provide OEM parts, repair, and maintenance services for DWSD owned Ford vehicles by adding $60,000 in funds to the contract for a total amended contract amount not-to-exceed amount of $460,000. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The DWSD Fleet Division is responsible for the maintenance and repair of all DWSD owned vehicles to ensure they are operational and safe for use and has entered a contract with Bob Maxey Ford, Inc. to provide as-needed Ford parts and service repairs of DWSD owned Ford vehicles. The majority of the DWSD fleet are Ford brand vehicles. This amendment will provide the funds necessary, for the continuous maintenance and repairs needed for the units in our fleet. Without this amendment, Fleet Department’s ability to maintain our Ford vehicles will be difficult, therefore impacting DWSD customers.
Proposed Amendment No. 1 will provide funds to cover the remaining term of the current contract that expires on 12/31/22. The Fleet Division has already submitted a requisition for a new contract to be competitively solicited.
PROCUREMENT METHOD
The initial contract was competitively solicited on MITN. Bob Maxey was the lowest equalized responsive and responsible bidder. The BOWC approved the initial contract, on 12/16/20, in the amount of $400,000.00 and for a term of (2 years) 1/1/21 - 12/31/22.
Fleet Operations initiated this Amendment by submitting Requisition #498672, which was approved on 7/11/22. Proposed Amendment No. 1 is adding $60,000, for a new NTE amount of $460,000.00.
Bob Maxey Ford, Inc. clearances expires on 10/6/22 and a formal amended contract document is not required. Per DWSD procurement protocol, no further approvals are required.
SUMMARY
A. Contract No: 6003173
B. Contract Term: 1/1/21 - 12/31/22
C. Original Contract Amount: $400,000.00
D. Proposed Amendment 1 Amount: $60,000.00
E. Proposed New Contract Amount: $460,000.00
F. Funding Source: O&M Funds
G. GL String:
5720-20167-482422-617900-000209-10731-0000-000000 50.5% Water
5820-20178-492422-617900-000230-15956-0000-000000 49.5% Sewer
This contract was presented to the BOWC Finance Committee on August 3, 2022. Per the DWSD Procurement Policy, no other approvals are required.