Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6004479 to utilize the Sourcewell-NJPA Cooperative Agreement #030421-JHN with Johnson Controls Fire Protection for Fire Systems Planned Service, for a total contract not-to-exceed amount of $270,000 and a three year term ending June 30, 2025. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of June 15, 2022
Item No.: 22-000825
Contract No: 6004479
Contractor: Johnson Controls Fire Protection
Contractor Address: 24747 Halstead Rd., Farmington Hills, MI 48335
Contract Total Amount: $270,000
Contract Term: 7/1/2022 - 6/30/2025 (3 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract No. 6004479
Fire Systems Planned Services
Johnson Controls Fire Protection
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6004479 to utilize the Sourcewell-NJPA Cooperative Agreement #030421-JHN with Johnson Controls Fire Protection for Fire Systems Planned Service, for a total contract not-to-exceed amount of $270,000 and a three year term ending June 30, 2025. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The DWSD Facilities Department is responsible for maintaining the fire suppression, alarm and sprinkler equipment and related systems at the following DWSD locations:
1. Water Board Building (735 Randolph Street)
2. CSF (6425 Huber Street)
3. East Payment (13303 East McNichols Road)
4. West Payment (15600 Grand River Avenue)
5. West Yard (13401 West Outer Drive)
By law and for safety reasons, these systems must be tested and inspected on an annual/quarterly or semi-annual basis, depending on the system.
The proposed contract will provide for all parts and labor necessary to inspect, test, perform routine preventative maintenance and emergency service calls for the DWSD’s fire alarm and fire suppressions systems. All work performed under this contract must comply with the National Fire Protection Association (NFPA) requirements, local fire codes and must be completed by certified personnel as required by the State of Michigan Department of Licensing and Regulatory Affairs (LARA) Bureau of Fire Services and the National Institute for Certification in Engineering Technologies (NICET).
PROCUREMENT METHOD
DWSD Procurement Policy approves participation in a cooperative purchasing agreements from another public purchasing consortium. Sourcewell, previously known as The National Joint Powers Alliance (NJPA) is a Minnesota service cooperative agency. This agency issued a competitive solicitation Request for Proposal #031517 which included Fire Systems Planned Services. The contract term is through April 22, 2025, with the option to renew for one (1) additional one-year term.
Prior to utilizing a cooperative contract, the DWSD Procurement Policy requires that Detroit Based Businesses (DBB) or Detroit Resident Businesses (DRB) must be provided an exclusive opportunity to submit a bid that is equal to or less than the cost of the cooperative purchase price, provided the DBB or DRB will meet or exceed all the terms and conditions of the cooperative agreement. To ensure compliance DWSD Procurement issued an Invitation to Respond (ITR) on MITN on April 26, 2022, and required an intent to respond due on May 3, 2022 and closed May 12, 2022. The ITR opportunity was submitted to 52 companies subscribing to the relevant NIGP code(s). The ITR was viewed by 10 companies, yielded two intents to bid but no bids were submitted.
The cost breakdown for services to be provided by Johnson Controls Fire Protection is as follows:
|
|
Year 1 |
Year 2 |
Year 3 |
|
Fire Sys. Test & Inspect |
$39,751 |
$39,751 |
$39,751 |
|
Fire Sys. Labor & Materials |
$50,249 |
$50,249 |
$50,249 |
|
Total Cost Per Year: |
$90,000 |
$90,000 |
$90,000 |
This contract was initiated through requisition #495260 which was approved by Budget on 2/28/22. Johnson Controls insurance is current, and clearances expire January 18, 2023. Per DWSD procurement protocol, Mayoral approval will also be obtained, and a formal contract document is not required.
SUMMARY
A. Contract No. 6004479
B. Contractor: Johnson Controls Fire Protection
C. Contract Term: 7/1/2022 - 6/30/2025
D. Contract Amount: $270,000.00
E. Funding Source: O&M Funds
F. GL Strings:
5720-20167-482421-617900-000209-10731-0000-000000 - 30 % Water
5820-20178-492421-617900-000230-15956-0000-000000 - 70 % Sewer
G. Projected Fiscal Year (FY) Contract Expenditures:
FY 22-23: $ 90,000.00
FY 23-24: $ 90,000.00
FY 24-25: $ 90,000.00
This proposed contract was presented to the BOWC Finance Committee on June 1, 2022. Per DWSD procurement protocol, Mayoral approval will also be obtained.