Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Amendment No. 1 to DWSD Contract 6006909 with Mueller Systems LLC, for the purchase of various-sized water meters, by adding funds in the amount of $220,000.00 for a new total amended contract amount not-to-exceed $1,220,000.00. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of December 17, 2025
Item No.: 2025-303
Proposed Amendment No. 1
Contract No.: 6006909
Contractor: Mueller Systems LLC, 1200 Abernathy Road NE, Ste 1200, Atlanta, GA 30328
Current Contract Amount: $1,000,000.00
Proposed Amendment No. 1 Amount: $220,000.00
Proposed Total Contract Amount: $1,220,000.00
Current Contract Term: 1/22/25 - 1/21/27
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed Amendment No. 1 to DWSD Contract 6006909
To add funds to the contract for the Purchase of Various Sized Water Meters
Mueller System LLC
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director approve Amendment No. 1 to DWSD Contract 6006909 with Mueller Systems LLC, for the purchase of various-sized water meters, by adding funds in the amount of $220,00.00 for a new total amended contract amount not-to-exceed $1,220,000.00. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
DWSD is committed to providing our customers with correct and appropriate billing for water & sewer usage. This focus includes addressing under registering water meters that are on average over 15 years old and significantly beyond their operational life. Also, we are upgrading our AMI system, changing out all reading devices.
The proposed Amendment No. 1 requests additional funds to purchase addition meter inventory to meet operational demands. The current contract value is not sufficient for the inventory quantity needed. The department is working on the scope of work, meter specifications and bid documents to advertise new replacement contracts which help align the business unit with future fiscal year budgets going forward.
PROCUREMENT METHOD
This procurement was competitively solicited through a Request for Bids (RFB) per Requisition 524976, which was fully approved on 9/11/24. The RFB was advertised on the Michigan Inter-Governmental Trade Network (MITN) BidNet website for 37 calendar days (10/28/24 - 12/4/24). MITN published this opportunity to 379 companies, and 50 firms downloaded the bid package.
Evaluations were completed and the contract awarded to the lowest responsive and responsible bidder, Mueller Systems LLC. The Board of Water Commissioners approved the initial contract on 1/15/25 in the amount of $1,000,000.00.
The proposed Amendment No. 1 was initiated through Requisition #541887 and approved by Budget on 11/21/25.
Mueller Systems LLC is pending approved tax clearances. A formal amended contract document is not required.
SUMMARY
A. Contract No: 6006909
B. Initial Contract Amount: $1,000,000.00
C. Proposed Amendment No. 1 Amount: $220,000.00
D. Proposed New Total Contract Amount: $1,220,000.00
E. Initial Contract Term: 1/22/25 - 1/21/27
F. Anticipated FY Spend:
FY 25-26: $1,220,000.00
G. Funding Source: CIP Funds
H. GL String:
5721-20244-487711-645210-003461-30129-0000-000000 - 50% Water
5821-20243-497711-645210-003461-30129-0000-000000 - 50% Sewer
This proposed amended contract was presented as a walk-on item at the December 17, 2025, BOWC Meeting. Per DWSD procurement protocol, no other approvals are required.