Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6005009, a piggyback of CoD Contract 6004893, for as-needed electrical services for a term of six months with Power Lighting & Technical Services and a total contract amount non-to-exceed $500,000. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of May 17, 2023
Item No. 23-118
Contractor: Power Lighting & Technical Services (DRB)
Contractor Address: 10824 West Chicago, Suite 200, Detroit, MI 48204
Piggybacking on CoD Contract No. 6004893
DWSD Contract No. 6005009
DWSD Amount: $500,000
Contract Term: 5/1/23 - 10/31/23 (6 months)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Detroit Water and Sewerage Department
RE: Proposed Contract 6005009 for as-needed electrical services for DWSD Field Services and Information Technology and DWSD Facility Operations from Power Lighting & Technical Services (piggybacking CoD Contract 6004893)
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to execute DWSD Contract 6005009, a piggyback of CoD Contract 6004893, for as-needed electrical services for a term of six months with Power Lighting & Technical Services and a total contract amount non-to-exceed $500,000. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
This proposed contract is to request to piggyback the City of Detroit Contract #6004893 for immediate electrical repair service needs of DWSD Field Services, Information Technology and Facilities Divisions. DWSD will issue an RFP to select three qualified contractors on a Task Order basis to address the day-to-day electrical repairs/maintenance needs, and have these contracts be presented to the Board for approval well before the expiration of this contract.
PROCUREMENT METHOD
DWSD Field Services, Information Technology and Facility Operations is requesting to piggyback on existing City of Detroit Contract 6004893. The City of Detroit (CoD) advertised Request for Proposals (RFP) #182800 via the Oracle Bid Module for a period of 27 calendar days (9/20/22 - 10/17/22).
Five proposals were received. The contract was awarded to Power Lighting and Technical Services, which was the highest ranked responsive and responsible Proposer and is the incumbent. City of Detroit Contract 6004893 was approved by City Council on 11/29/22.
This proposed piggyback contract was initiated through DWSD Requisitions 499972, 501772 and 499394. The estimated split between divisions over the next six months term is as follows:
• Field Services = $100,000
• IT = $200,000
• Facilities = $200,000
DWSD Procurement has confirmed that the vendor has agreed to the request to piggyback off the City’s contract and confirmed that the DWSD work will not significantly change, alter or remove from their ability to provide services to the City of Detroit.
Therefore, DWSD is requesting BOWC approval to utilize the City of Detroit contract with Power Lighting & Technical Services for as-needed electrical services at the same pricing, scope, terms and conditions of the original contract for a period of six months that commences upon approval by the Board for an amount not to exceed $500,000. This Contract will replace Contract 6003373 which expired in January 2023.
Power Lighting’s clearances expire 3/11/24 and a formal contract document is not required as the terms and conditions of the CoD Contract 6004893 will apply.
SUMMARY
A. DWSD Contract No.: 6005009 (piggyback of CoD Contract 6004893)
B. Contractor: Power Lighting & Technical Services
C. Contract Portion: $500,000
D. Contracts Term: 5/1/23 - 10/31/23 (6 months)
E. Funding Source: O&M and I&E Funds
F. GL Strings:
Field Services - O&M
5720-20167-482401-616100-000209-10731-0000-000000 - 52.9%
5820-20178-492401-616100-000230-15956-0000-000000 - 47.1%
Information Technology - I&E
5721-20244-487711-617400-900224-10792-0000-000000 - 50%
5821-20243-497711-617400-900225-15802-0000-000000 - 50%
Facilities - O&M
5720-20167-482421-622900-000209-10743-0000-000000 - 47.1%
5820-20178-492421-622900-000230-15962-0000-000000 - 52.9%
G. Anticipated Fiscal Year Breakdown:
Field Services FY 22-23: $ 20,000
FY 23-24: $ 80,000
IT FY 22-23: $100,000
FY 23-24: $100,000
Facilities FY 22-23: $ 50,000
FY 23-24: $ 150,000
Per DWSD’s Procurement Policy, this proposed contract was presented to the BOWC Finance Committee on May 3, 2023. No additional approvals are needed as the CoD Contract was approved by the Mayor and City Council on 11/29/22.