Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to grant an increase of $250,000.00 in the contract price and an extension of five (5) months for Contract No. CS-1796 “Staffing Augmentation” with iVantage Group, Inc. (Consultant), and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of February 15, 2017
Item No. 17-0047
Proposed Contract No. CS-1796
Change Order No. 5
Time Extension: Five (5) Months
Amount: $250,000.00
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: DWSD Contract No. CS-1796, Change Order No. 5
“Staffing Augmentation”
Consultant: iVantage Group, Inc.
MOTION
Upon recommendation of Marcus Hudson, Chief Financial Officer, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to grant an increase of $250,000.00 in the contract price and an extension of five (5) months for Contract No. CS-1796 “Staffing Augmentation” with iVantage Group, Inc. (Consultant), and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
JUSTIFICATION
This Change Order No. 5 is needed because of the additional workload caused by the implementation of Fusion to support the DWSD Purchasing Division, Public Finance and Accounts Payables (AP) for supplier payment resolutions and database connectivity between legacy systems and the new Oracle Fusion currently in final basic implementation stages.
BACKGROUND
DWSD Contract No. CS-1796 was awarded on April 13, 2016 for a total amount of $202,800.00. Change Order No.1 was approved on June 23, 2016, by DWSD’s Director for a price increase of $202,800.00 with an amount not to exceed $405,600.00 and extend the final completion date from June 30, 2016 to June 30, 2017. Change Order No. 2 was approved on August 26, 2016, by DWSD’s Director to amend Exhibit B - Schedule of Fees and Expenses. Change Order No. 3 was approved on October 14, 2016, by DWSD’s Director for a price increase of $45,000.00 with an amount not to exceed $450,600.00 and to amend Exhibit B - Schedule of Fees and Expenses. Change Order No. 4 was approved on October 28, 2016, by DWSD’s Director for a price increase of $41,568.00 with an amount not to exceed $492,168.00 and to amend Exhibit B - Schedule of Fees and Expenses.
PROJECT TASKS
Provide Functional and Technical Support for Cognos
• Support issue resolution processes
• Deliver additional training as directed
• Support CBMS and Retail Billing
• Update Cognos reports, data imports and exports, user profiles, and other materials as necessary
• Update Cognos configuration documentation as necessary
• Troubleshooting of potential issues with EnQuesta interfaces
• Development of multiplatform reports with EnQuesta, Inovah, Selecton and Invoice Cloud
• Support of regression testing of production reports if necessary
• Support of data correction activities if necessary
• Application of Cognos patches as necessary
• Resolution of technical, data, and batch reporting issues in production instance
PROJECT MANAGEMENT STATUS
A. Start Work Date: December 7, 2015
B. Original Completion Date: June 30, 2016
C. Current Completion Date: June 30, 2017
D. Revised Completion Date: November 30, 2017
E. Original Contract Amount: $202,800.00
F. Current Contract Price: $492,168.00
G. Revised Contract Price: $742,168.00