Share to Facebook Share to Twitter Bookmark and Share
File #: 17-0117    Version: 1 Name:
Type: Contract Status: Approved
In control: Financial Services
On agenda: 7/19/2017 Final action: 7/19/2017
Title: The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to secure a contract with Cintas Uniform Rental and Laundry Service for a total amount not to exceed $231,475.38 for a duration of two (2) years, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Indexes: Finance Committee
Attachments: 1. 17-0117 Meter Operations, 2. 17-0117 Field Services, 3. 17-0117 Cooperative Document

Title

The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to secure a contract with Cintas Uniform Rental and Laundry Service for a total amount not to exceed $231,475.38 for a duration of two (2) years, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.

 

Body

Agenda: July 19, 2017

Item No: 17-0117

Contract No. 6000878

Amount: $231,475.38

 

TO:                                          The Honorable

                                          Board of Water Commissioners

                                          City of Detroit, Michigan

 

FROM:                           Gary Brown, Director

                                          Water and Sewerage Department

 

RE:                                          Proposed DWSD RFQ No. 60006

                                          “Uniform Rental and Laundry Service”

 

MOTION

Upon recommendation of Marcus Hudson, CFO, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to secure a contract with Cintas Uniform Rental and Laundry Service for a total amount not to exceed $231,475.38 for a duration of two (2) years, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.

 

The DWSD Office of Purchasing recommends using the State of Maryland Contract No. 12-JLH-011 between the State of Maryland and Cintas for procuring the above referenced items as a cooperative purchase through the State of Maryland, in accordance with the DWSD Purchasing Policy. DWSD staff recommends award of this contract to Cintas in an amount not to exceed

$231,475.38.

 

BACKGROUND

This contract will serve as a rental and laundry service for employees at Meter Operations and Field Operations through a cooperative with Cintas. The previous contract didn’t include Field Operations, however the Manager of Field Operations felt that it would be beneficial to her group to wear uniforms as well. Uniforms deliver functional benefits, like safety and identification. For example flame resistant (FR) workwear can help prevent injuries caused by accidental electrical arc flashes or flash fires and high visibility uniforms can help protect workers from being struck by motorize vehicles. Improve customer relationships by making the customers feel safe.

 

U.S. Communities Government Purchasing Alliance (herein “U.S. Communities”) assists participating public agencies reduce the cost of purchased goods through strategic sourcing that combines the volumes and the purchasing power of public agencies nationwide. This is accomplished through an award of competitively solicited contracts for high quality products and services by large and well recognized public agencies (herein “Lead Public Agencies”). The contracts provide for use by not only the respective Lead Public Agency, but also by other participating public agencies.

 

JUSTIFICATION

This contract will serve to ensure that all DWSD Meter Operations (37 employees) and Fields Services employee’s (170 employees) project a professional business image and customers can identify DWSD employees and feel safe.

 

The contract is for a two (2) year contract period:

 

PROCUREMENT METHOD

The State of Maryland Contract No. 12-JLH-011 between the State of Maryland and Cintas for procuring the above referenced items as a cooperative purchase through the State of Maryland, in accordance with the DWSD Purchasing Policy. DWSD staff recommends award of this contract to Cintas in an amount not to exceed $ 231,475.38.

 

DETAILS

 

                     Funding Source                                                               Operations & Maintenance

                     GL String                                                               5720-20167-482431-627195-000209-10680-0000-000000

5720-20170-485121-623100-000204-10830-0000-000000

 

                     Meter Operations

                     Total weekly cost of rental                                                               $389.97

Total annual cost of full service rental                                          $20,278.44

Annual cost                                                                                                          $20,668.41 annually

 

                     Field Operations

                     Total weekly cost of rental                                                               $1,793.76

Total annual cost of full service rental                                          $93,275.52

                     Annual cost                                                                                                         $95,069.28 annually

 

                     Total Price                                                                                                         $115,737.69 annually

                     2-year Total                                                                                                         $231,475.38