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File #: 17-0133    Version: 1 Name:
Type: Contract Status: Passed
In control: Financial Services
On agenda: 8/16/2017 Final action: 8/16/2017
Title: The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department (DWSD) authorizes the Director to secure a contract with Arrow Office Supply for general office supplies for a total amount not to exceed $129,496.84 for a duration of two (2) years, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Indexes: Finance Committee
Attachments: 1. Office Supply Supplier List - MITN, 2. OFFICE SUPPLY BID TAB - RFB 70001, 3. OFFICE SUPPLY BID TAB II - RFB 70001_2
Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department (DWSD) authorizes the Director to secure a contract with Arrow Office Supply for general office supplies for a total amount not to exceed $129,496.84 for a duration of two (2) years, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.


Body
Agenda of August 16, 2017
Item No: 17-0133
DWSD RFQ No. 70001
Amount: $129,496.84

TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan

FROM: Gary Brown, Director
Water and Sewerage Department

RE: DWSD RFQ No. 70001 "General office supplies - desk top delivery"
Arrow Office Supply

MOTION
Upon recommendation of Marcus Hudson, CFO, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to secure a contract with Arrow Office Supply for general office supplies for a total amount not to exceed $129,496.84 for a duration of two (2) years, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.

BACKGROUND
JIT (Just-In-Time) inventory management was initiated in 2013, which replaced our previous practice of securing and storing basic office supplies in bulk and directly buying non-catalog items not maintained in the warehouses. JIT program supports the importance of carrying effective, minimum amount of items.

Traditionally, our warehouses aimed to carry a surplus so they would not run out of stock. However, by minimizing inventory, JIT general office supplies - desk top delivery method will help eliminate waste and free up resources to employ elsewhere within DWSD. The JIT general office supply program is to provide all necessary office supply items to the entire department in a more timely and efficient way. This contract will be for a two (2) year period.

JUSTIFICATION
The JIT general office supply contract will ...

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