Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to secure a contract with Bob Maxey Ford of Detroit, MI for various Ford Vehicle Parts, Maintenance and Repair Service for two (2) years at a cost of $1,400,000.00 and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of December 20, 2017
Item No. 17-0190
Proposed Contract No. 6001096
Ford Vehicle Parts, Maintenance and Repair Service - Two (2) Years
Bob Maxey Ford, Inc.
Amount: $1,400,000.00
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Ford Vehicle Parts, Maintenance and Repair Service for Two (2) Years
MOTION
Upon recommendation of Thomas Naughton, Chief Finance Officer, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to secure a contract with Bob Maxey Ford of Detroit, MI for various Ford Vehicle Parts and Maintenance and Repair Service for two (2) years at a cost of $1,400,000.00, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
JUSTIFICATION
DWSD Fleet Operations are responsible for maintaining all department vehicles in reliable working order. In order to maintain the vehicle maintenance, repair services and repair parts are required. Much of the maintenance of vehicles is done in-house require manufacturer specific parts. There are times when vehicle will need to be sent to the dealership to repair and/ or perform maintenance. This two-year contract will provide parts, maintenance and repair services for all Ford Fleet Vehicles.
PROCUREMENT METHOD
The City of Detroit’s Office of Contracting & Procurement solicited bids on behalf of DWSD on RFQ 17VM1311 through BidSync in which fourteen (14) suppliers viewed and one response was submitted. A cost analysis was performed using previous contract pricing and based on performance as well as industry standard, current pricing was deemed acceptable. A search was conducted utilizing all Cooperative Purchasing Agreements, including www.procuresource.com <http://www.procuresource.com>, to no avail. After a review of the bid, and based on the recommendation of the selection/review team, DWSD Procurement requests approval for a contract be awarded to Bob Maxey Ford Company of Detroit, Michigan, as the sole acceptable bidder that meets specifications, in the amount of $1,400,000.00.
DETAILS
• Funding Source Operation & Maintenance (O&M) Funded
• GL String (Water) 5720-20170-485112-621300-000204-10731-0000-000000
(Sewer) 5820-20181-495112-622100-000225-15956-0000-000000
• Average Unit price (Parts) $106.05
• Average Unit price (Labor) $71.50
• Total Price $1,400,000.00
This item was presented to the Finance committee on December 6, 2017.