Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into Contract # 6001423 with Jack Doheny Companies, Inc., to provide parts and/or repair services for Industrial Combination Loaders, Jet Rodders, and other Sewer Cleaning Equipment for Vactor Equipment owned by the Detroit Water & Sewerage Department (DWSD). The contract approval is requested for a period of four-years at a cost not to exceed $1,400,000.00 and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of May 16, 2018
Item No. 18-0102
Proposed Contract No. 6001423
Project Length: Four Years
Amount: $1,400,000.00
Fusion Req #445326
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TO: |
The Honorable Board of Water Commissioners City of Detroit, Michigan |
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FROM: |
Gary Brown, Director Water and Sewerage Department |
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RE: |
DWSD Proposed Contract 6001423 for Req #445326 Parts & Repair Services for DWSD Owned Vactor Equipment |
MOTION:
Upon recommendation of Thomas Naughton, Chief Financial Officer, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into Contract No. 6001423 with Jack Doheny Companies, Inc., as requested, to provide parts and/or repair services for Vactor equipment owned by the Detroit Water & Sewerage Department (DWSD); for a period of four (4) years at a cost not to exceed $1,400,000.00, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
JUSTIFICATION
Purchasing, on behalf of Fleet Operations, published a Request for Bid (RFB) on the Michigan Inter-Governmental Trade Network (MITN) website. The purpose was to competitively solicit potential vendors to provide parts and repair services for DWSD owned Vactor equipment. The solicitation ran from February 27, 2018 and closed March 23, 2018. Only one bid was received by Jack Doheny Companies, Inc. An additional inquiry was made to Vactor Manufacturing to locate authorized distributors within the 50-mile radius of the Detroit area as indicated in the specifications. Purchasing has determined that Jack Doheny Companies, Inc. is the only authorized distributor of Industrial Combination Loaders, Jet Rodders, and other Sewer Cleaning Equipment for Vactor Equipment in the Detroit area. It is the Fleet Operations' recommendation that the award go to Jack Doheny Companies, Inc.
PROCUREMENT METHOD
This was an open competitively bid contract, RFB-RJ-445326 that was advertised during the week of February 27, 2018 and closed on March 23, 2018, on the (MITN) website. This RFB solicited to over five-hundred and five (505) Companies through MITN which yielded no responsive, responsible bidders. After extensive research and inquires, Purchasing has deemed Jack Doheny Companies, Inc. as a single source provider and would recommend the award of the four-year contract to them for $1,400,000.00.
DETAILS
• Funding Source Operations and Maintenance (O&M) Funded
• GL strings (Water) 5720-20170-485112-622100-000209-10731-0000-000000
• (Sewer) 5820-20181-495112-622100-000230-15956-0000-000000
• Start Work date (Tentative) 5/20/2018
• End Date (Tentative) 5/19/2022
• Duration 4 Years
FY2018-19 $300,000.00
FY2019-20 $400,000.00
FY2020-21 $400,000.00
FY2021-22 $300,000.00
• Total Price $1,400,000.00