Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to secure a contract with Jorgensen Ford of Detroit, MI for various Ford Vehicle Parts, Preventive Maintenance and Repair Services for two (2) years at a cost not to exceed $180,000.00 and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of May 16, 2018
Item No. 18-0104
Proposed Contract No. 6001441
Ford Vehicle Parts, Preventive Maintenance and Repair Services for two (2) years
Jorgensen Ford, Inc.
Amount: $180,000.00
Fusion Req: 441143
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Ford Vehicle Parts, Preventive
Maintenance and Repair Services for two (2) years
MOTION
Upon recommendation of Thomas Naughton, Chief Finance Officer, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to secure a contract with Jorgensen Ford of Detroit, MI for various Ford Vehicle Parts, Preventive Maintenance and Repair Services for two (2) years at a cost not to exceed $180,000.00, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
JUSTIFICATION
DWSD Fleet Operations are responsible for keeping all department vehicles in reliable, working order. In order to maintain the vehicles, services and parts are required. Much of the maintenance of vehicles is performed in-house which require manufacturer-specific parts. In addition to these parts, there are times when vehicles will need to be sent to the dealership for repair and maintenance. This two-year contract will provide parts, maintenance and repair services for all of DWSD’s Ford Fleet of Vehicles.
PROCUREMENT METHOD
The City of Detroit’s Office of Contracting & Procurement solicited bids on behalf of DWSD on RFQ RJ-441143 through BidSync in which (526) suppliers viewed and 4 responses were submitted. A cost analysis was performed using previous contract pricing and based on performance as well as industry standard, current pricing was deemed acceptable. A search was conducted of all available Cooperative Purchasing Agreements and included www.procure source.com to be utilized, to no avail. After a review of the bid, DWSD Procurement requests BOWC approval for a contract be awarded to Jorgensen Ford Company of Detroit, Michigan, lowest, responsive, responsible, bidder that meets specifications, in the amount not to exceed $180,000.00.
RESPONSIVE BIDDER PRICING FOR ITEM POOL
Jorgensen Ford $26,660.88
Bob Maxey $40,866.82
Carquest (Non-Responsive) $15,477.35
Audio Visual (Non-Responsive) $40,022.22
DETAILS
• Funding Source Operations and Maintenance (O&M) Funded
• GL Strings (Water) 5720-20170-485112-622100-000209-l0731-0000-000000
(Sewer) 5820-20181-495112-622100-000230-15956-0000-000000
• Labor Rate $55 / Hour
• Parts Discount 35%
• Duration 2 Years
• Yearly Price $90,000.00
• Total Price $180,000.00