Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to award Bid No. RFBITB2018, “Provide Network Equipment for DWSD Parallel Network Project” and issue a Purchase Order to Groundwork LLC (Consultant), at a cost not to exceed $608,220.12, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of June 20, 2018
Item No. 18-0122
Proposed Contract No. RFBIT2018
Project Length: 365 Days
Amount: $608,220.12
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: DWSD Proposed Contract No. RFBIT2018
“Provide Network Equipment for DWSD Parallel Network Project”
MOTION
Upon recommendation of Thomas Naughton, Chief Financial Officer, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to award Bid No. RFBITB2018, “Provide Network Equipment for DWSD Parallel Network Project” and issue a Purchase Order to Groundwork LLC (Consultant), at a cost not to exceed $608,220.12, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
JUSTIFICATION
DWSD needs to install a new data and voice network as part of the plan for separation from Great Lakes Water Authority (GLWA) controlled IT infrastructure. The goal of this project is to migrate the current DWSD facilities from the GLWA managed AT&T wide area and local area networks to a new data and voice network using City of Detroit approved equipment. This new network equipment will then be connected to the City’s AT&T services operated, with DWSD and DoIT network personal. This reconfiguration will improve connections between DWSD and the City of Detroit while enabling the timely separation of DWSD from the Great Lakes Water Authority.
BACKGROUND
Today DWSD receives its voice and data network services through a set of AT&T managed services that are overseen by the GLWA IT department. The AT&T contract currently provides equipment, data lines and the people necessary to operate the network services needed by the GLWA and DWSD. The services covered by these AT&T managed services included wide-area network operations and maintenance, internet services, local and long distance phone services, managed firewall services, and managed security services.
In replacing this GLWA network and services with a City of Detroit network and services, DWSD will begin utilizing the City of Detroit’s wide area network, internet services, and security services. The new network can also support the extension of the City of Detroit’s phone system into DWSD. This new network will be supported and managed by DoIT in conjunction with staff provided by DWSD.
PROCUREMENT METHOD
The equipment that was included in Bid No: RFBIT2018, will be procured via purchase order over the course of FY 2019.This purchase order was open competitively bid on BidNet (formerly MITN) and was advertised to 323 companies. 47 companies downloaded the documents and 2 of those companies submitted bids.
DWSD IT Department and Procurement recommend awarding the purchase order to the lowest responsive, responsible bidder, GROUNDWORK0 LLC, and requests approval for the purchase order amount of $608,220.12 for Network Equipment.
BIDDERS
GROUNDWORK0 LLC $608,220.12
NETSOLUTIONS $1,506,797.25
DETAILS
• Start Work Date: Contingent Upon Board of Water Commissioners Approval
• Final Completion Date: 6/30/2019
• Total Cost: $608,220.12
• GL Strings 5721-20244-487711-644115-004104-30129-0000-000000
5821-20243-497711-644115-004105-30129-0000-000000
Contract No. RFBIT2018 was presented to the Finance Committee on June 6, 2018, and is a Capital funded project.