Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into Contract # 6001504, with Jack Doheny for the purchase of one Combination Vacuum Loader and Jet Rodder Truck for the Detroit Water & Sewerage Department (DWSD) as a one-time capital funded purchase at a cost not to exceed $491,344.00 and authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of June 20, 2018
Item No. 18-0139
Contract No. 6001504
Duration: One-time purchase
Original Amount: $491,344.00
Fusion Req #450863
TO: The Honorable Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director of Detroit Water and Sewage Department
RE: DWSD Contract for Req # 450863
Purchase of a Combination Vacuum Loader and Jet Rodder Truck
MOTION:
Upon recommendation of Thomas Naughton, Chief Financial Officer, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into a Contract # 6001504, with Jack Doheny for the purchase of a Combination Vacuum Loader and Jet Rodder Truck for the Detroit Water & Sewerage Department (DWSD) as a one-time capital funded purchase at a cost not to exceed $491,344.00 and authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
JUSTIFICATION
These units are utilized to clean sewer lines and catch basins throughout the City of Detroit. Due to the emergency response nature of these vehicles, DWSD tries to keep the entire fleet of jet rodders as up-to-date as possible. Any of our operators may be required to operate any jet rodder in adverse conditions including darkness, so they must be in good working order. These vehicles will replace current vehicles that are in ill-repair which are no longer cost-effective to repair.
PROCUREMENT METHOD
Purchasing, on behalf of the DWSD Fleet Department, issued a solicitation for the purchase of two Combination Vacuum Loader and Jet Rodder Trucks with “Recyclers” as a Request for Proposal (RFP). It was published on the Michigan Inter-Governmental Trade Network (MITN) website on May 25, 2018. This solicitation reached out to sixteen vendors and DWSD received three vendor responses. The RFP closed on June 8, 2018 at 2:00 p.m.
An evaluation meeting was held on June 13, 2018 with five voting members; three from the Fleet Department and two from the Field Services and Engineering, Maintenance and Repair Department.
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A. Cost (50 %) |
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B. Qualifications & Experience (15 %) |
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C. Warranty coverage for equipment (25 %) |
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D. References for equipment types (10 %) |
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RESPONDENTS: |
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A |
B |
C |
D |
Total |
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North River Truck |
50 |
12 |
23 |
8 |
93 |
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Jack Doheny |
49 |
14 |
25 |
10 |
98 |
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The Safety Co. dba Mtech |
50 |
9 |
19 |
7 |
85 |
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North River Truck |
$477,479/477,479 = 1 x 50 = 50 |
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Jack Doheny |
$477,798/491,344 = .97 x 50 = 49 |
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The Safety Co. dba Mtech |
$477,798/483,035 = .99 x 50 = 50 |
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Based on the overall evaluation ratings provided by the evaluation team, it was determined that Jack Doheny rated the highest out of the three vendors that submitted proposals:
FUNDING SOURCE: Capital
GL string: 5720-20166-481001-617900-900197-10790-0000-000000 $ 196,537.60
GL string: 5820-20177-491001-617900-000225-15805-0000-000000 $ 294,806.40
Original Duration: One-time purchase
Total: $491,344.00