Detroit Water and Sewerage Department
File #: 18-0140    Version: 1 Name:
Type: Contract Status: Passed
In control: Board of Water Commissioners
On agenda: 6/20/2018 Final action: 6/20/2018
Title: The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into Contract # 6001503, with Jack Doheny for the purchase of two Combination Vacuum Loader and Jet Rodder Trucks with "Recyclers" for the Detroit Water & Sewerage Department (DWSD) as a one-time capital funded purchase at a cost not to exceed $1,188,032.00 and authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Indexes: Board of Water Commissioners

Title

The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into Contract # 6001503, with Jack Doheny for the purchase of two Combination Vacuum Loader and Jet Rodder Trucks with “Recyclers” for the Detroit Water & Sewerage Department (DWSD) as a one-time capital funded purchase at a cost not to exceed $1,188,032.00 and authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.

Body

Agenda of June 20, 2018

Item No. 18-0140

Contract No. 6001503

Duration:  One-time purchase

Amount:   $1,188,032.00

Fusion Req #450762

 

TO:                                          The Honorable Board of Water Commissioners                     

                                          City of Detroit, Michigan

 

FROM:                     Gary Brown, Director of Detroit Water and Sewage Department

 

RE:                     DWSD Contract for a one-time purchase of two Combination Vacuum Loader and Jet Rodder Trucks with Recyclers

 

MOTION

Upon recommendation of Thomas Naughton, Chief Financial Officer, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into a Contract # 6001503, with Jack Doheny for the purchase of two Combination Vacuum Loader and Jet Rodder Trucks with “Recyclers” for the Detroit Water & Sewerage Department (DWSD) as a one-time capital funded purchase at a cost not to exceed $1,188,032.00 and authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.

JUSTIFICATION

These units are utilized to clean sewer lines and catch basins throughout the City of Detroit.  Due to the emergency response nature of these vehicles, DWSD tries to keep the entire fleet of jet rodders as up-to-date as possible.  Any of our operators may be required to operate any jet rodder in adverse conditions including darkness, so they must be in good working order.  These vehicles will replace current vehicles that are in ill-repair which are no longer cost-effective to repair.

 

 

 

PROCUREMENT METHOD

Purchasing, on behalf of the DWSD Fleet Department, issued a solicitation for the purchase of two Combination Vacuum Loader and Jet Rodder Trucks with “Recyclers” as a Request for Proposal (RFP).  It was published on the Michigan Inter-Governmental Trade Network (MITN) website on May 25, 2018.  This solicitation reached out to sixteen vendors and DWSD received three vendor responses.  The RFP closed on June 8, 2018 at 2:00 p.m. 

An evaluation meeting was held on June 13, 2018 with five voting members; three from the Fleet Department and two from the Field Services and Engineering, Maintenance and Repair Department. 

   

The award was determined by the following evaluation criteria:  

A.  Cost (50 %) 

 

 

 

 

B.  Qualifications & Experience (15 %)

 

 

 

C.  Warranty coverage for equipment (25 %)

 

 

 

 

D.  References for equipment types (10 %)

 

 

 

 

 

 

 

 

 

 

 

 

 

RESPONDENTS:

 

A

B

C

D

Total

North River Truck

50

10

23

6

89

Jack Doheny

45

15

24

10

94

The Safety Co. dba Mtech

38

9

17

7

71

 

Based on the overall evaluation ratings provided by the evaluation team, it was determined that Jack Doheny rated the highest out of the three vendors that submitted proposals:

 

 

FUNDING SOURCE:  Capital

GL string: 5720-20166-481001-617900-900197-10790-0000-000000                     $ 475,212.80

GL string: 5820-20177-491001-617900-000225-15805-0000-000000                     $ 712,819.20

 

 

Original Duration: One-time purchase

 

Total: $1,188,032.00