Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to purchase of two fully assembled 1.5 ton capacity 4x4 utility trucks, in the amount not to exceed $241,246.00 from Jorgensen Ford and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of June 20, 2018
Item No. 18-0141
Proposed Purchase Order: 3024991
Amount: $241,246.00
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: One-Time Purchase of two 4x4 fully assembled utility trucks from Jorgensen Ford
MOTION
Upon recommendation of Thomas Naughton, Chief Financial Officer, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to purchase two fully assembled 1.5 ton capacity 4x4 utility trucks, from Jorgensen Ford, in the amount not to exceed $241,246.00 and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
DWSD Fleet Operations are responsible for maintaining all department vehicles in reliable, working order. When specialized vehicles are needed, Fleet Operations works to understand the department’s needs and initiates the request as well as provides the specifications. Procurement, the Capital Assets Mgmt team and Procurement work closely to ensure DWSD’s needs are being met.
JUSTIFICATION
DWSD’s Meter Operations team is in need of two 1.5 Ton 4 x 4 utility trucks - major high-level specifications include a heavy duty chassis and extended cab with a roller top truck bed with 185 CFM underdeck PTO drive air compressor. These are necessary for installing, removing and repairing large water meters. The large meter sizes range from1-1/2” to 16”.
PROCUREMENT METHOD
Per requisition # 450759 approved March 22, 2018, at the request of Craig Rice, Executive Manager for the Fleet Department. DWSD Purchasing solicited bids on RFB 450759 MITN in which (19) suppliers viewed and 1 response was submitted. Procurement, upon the recommendation of Fleet, sought out and invited responses from other suitable vendors. Procurement extended the bid response deadline from 5/17/2018 to 6/5/2018 to ensure the other suppliers had sufficient time to respond. As a result of these efforts two additional bids were received. Jorgensen Ford was selected as the lowest responsive, responsible bidder.
DETAILS
• Funding Source Operation & Maintenance (O&M) Funded
• GL String (Water) 5721-20244-487711-644600-004104-30129-0000-000000
• Requisition # 450759 - approved March 22, 2018
• Supplier bid responses were:
o LaFontaine CDR $ 221,604 (unable to meet spec)
o Jorgenson Ford $ 241,246 - lowest responsive, responsible bid
o Santoro $ 245,630