Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into Contract # 3024995, with Jorgenson Ford for the purchase of a fully assembled TV Truck for the Detroit Water & Sewerage Department (DWSD) as a one-time capital funded purchase at a cost not to exceed $226,542.00 and authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of June 20, 2018
Item No. 18-0142
Contract No. 3024995
Duration: One-time purchase
Original Amount: $226,542.00
Fusion Req #450864
TO: The Honorable Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director of Detroit Water and Sewage Department
RE: Purchase of a TV Truck for DWSD Fleet/Operational use
MOTION
Upon recommendation of Thomas Naughton, Chief Financial Officer, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director Contract # 3024995, with Jorgenson Ford for the purchase of a fully assembled TV Truck for the Detroit Water & Sewerage Department (DWSD) as a one-time capital funded purchase at a cost not to exceed $226,542.00 and authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
JUSTIFICATION
DWSD Fleet Department is responsible for the purchase of a fully assembled TV truck to be used for the examination of sewer lines by our Maintenance and Repair Department. This truck will be used year-round in addition to the current 2001 TV Truck as part of the Fleet inventory. The need for the additional equipment and truck is critical to effective and efficient operations to ensure DWSD maintains high customer service.
PROCUREMENT METHOD
Procurement issued a Solicitation for Quote (SFQ) that was published on the Michigan Inter-Governmental Trade Network (MITN) website June 4, 2018, for the purchase of a fully assembled TV Truck (complete with specified accessories and all standard equipment). This solicitation reached out to seventeen vendors and received three vendor responses. The SFQ closed on June 11, 2018 at 2:00 p.m. The award was determined by evaluation criteria that rated the cost, qualification and experience, warranty coverage for equipment and references for equipment types. Based on the evaluation ratings provided by the Fleet Department, it was determined that Jorgenson’s submission in conjunction with NBC Truck Equipment and Visual Imaging, rated the highest out of the three vendors that submitted responses.
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A. Cost 50% |
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B. Qualifications & Experience 15% |
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C. Warranty coverage for equipment 25% |
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D. References for equipment types 10% |
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Respondents |
A |
B |
C |
D |
Total |
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Jorgenson A |
50 |
14 |
22 |
8 |
94 |
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Jorgenson B |
50 |
15 |
23 |
10 |
98 |
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Jorgenson C |
45 |
10 |
20 |
7 |
82 |
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The Safety Co., dba Mtech |
44 |
8 |
18 |
7 |
77 |
FUNDING SOURCE: Capital
GL string: 5720-20166-481001-617900-900197-10790-0000-000000 $ 90,616.80
GL string: 5820-20177-491001-617900-000225-15805-0000-000000 $135,925.20
Original Duration: One-time purchase
Total: $226,542.00