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The Board of Water Commissioners for the City of Detroit Water and Sewerage Department authorizes the Director to approve the accompanying Michigan Department of Transportation (MDOT) "Performance Resolution for Governmental Agencies" and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
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Agenda of July 18, 2018
Item No. 18-0165
"Performance Resolution for Governmental Agencies"-Verification for Self-Insured Governmental Agencies to Secure DWSD’s 2018 MDOT Right of Way Permit
Amount: N/A
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Palencia Mobley, PE, Deputy Director/Chief Engineer
Water and Sewerage Department
RE: Detroit Water & Sewerage Department - Michigan Department of Transportation Annual Permit
MOTION
Upon recommendation of Palencia Mobley, PE, Deputy Director/Chief Engineer, the Board of Water Commissioners for the City of Detroit Water and Sewerage Department authorizes the Director to approve the "Performance Resolution for Governmental Agencies" form to facilitate the acquisition of DWSD's 2018 MDOT Annual Permit, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
The Michigan Department of Transportation (MDOT) requires all utilities including, governmental agencies such as DWSD, working in MDOT’s right of way to apply for and secure an annual right of way permit. MDOT’s right of way permit application is a web based process that previously did not require a "Performance Resolution for Governmental Agencies" for self-insured governmental agencies. However, MDOT now requires all self-insured governmental agencies to have the resolution approved by their governing boards and submit the board approved resolution as part of the MDOT right of way permit application.
JUSTIFICATION
Michigan Department of Transportation (MDOT) requires that its permit holders carry an insurance policy for work performed in MDOT's Right of Way (ROW). However, for governmental agencies that are self-insured, as Detroit Water & Sewerage Department (DWSD) is, MDOT requires such agencies to complete the attached "Performance Resolution for Governmental Agencies" in order to complete the annual permit application.
DWSD's application for MDOT's 2018 annual permit has been on hold pending the submission of the completed Performance Resolution. MDOT has also indicated that the required "Advance Notices" that are issued under the Annual Permit for each individual work task in MDOT's ROW will not be issued until the resolution is submitted by DWSD.
In order for DWSD to continue maintaining its water and sewer assets located in MDOT’s right of way during the calendar year of 2018, DWSD Engineering Group is requesting the Board of Water Commissioners’ (BOWC) approval of the aforementioned "Performance Resolution for Governmental Agencies" form to facilitate the acquisition of DWSD's 2018 MDOT Annual Permit.