Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into Contract # 6001673 with Metro Airport Truck, to furnish parts and services for DWSD owned Cummins Engine powered trucks and related equipment for a period of two-years, at a cost not to exceed $200,000.00 ($100,000.00 per year) and authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of October 17, 2018
Item No. 18-0232
Contract No. 6001673
Vendor: Metro Airport Truck
Duration: 10/24/2018 - 10/23/2020
Original Amount: not-to-exceed $200,000.00 ($100,000.00 annually)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director of Detroit Water and Sewerage Department
RE: Parts and services for DWSD owned Cummins Engine powered trucks and related equipment
MOTION
Upon recommendation of Thomas Naughton, Chief Financial Officer, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into Contract # 6001673 with Metro Airport Truck, to furnish parts and services for DWSD owned Cummins Engine powered trucks and related equipment for a period of two-years, at a cost not to exceed $200,000.00 ($100,000.00 per year) and authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
DWSD Fleet Department is responsible for the maintenance and repair services for all of the department’s heavy and light duty Cummins powered equipment. The dump trucks, vans, trucks and construction equipment are used year round to support DWSD consumer services regularly
JUSTIFICATION
DWSD Fleet Operations are responsible for keeping all department vehicles in reliable, working order. In order to maintain the vehicles, services and parts are required. Much of the maintenance of vehicles is performed in-house which, requires manufacturer-specific parts. In addition to these parts, there are times when vehicles will need to be sent to the vendor for repair and maintenance. This amount has been projected based on historical usage and the remaining lifetime of the equipment. This two year contract will provide parts, maintenance and repair services for all of DWSD’s Cummins Powered Vehicles.
PROCUREMENT METHOD
Purchasing, on behalf of the DWSD Fleet Department, published a Request for Bid (RFB) on September 10, 2018 with a closing date of September 24, 2018. Fourteen vendors were solicited through the Michigan Intergovernmental Trade Network (MITN) and two bid responses had been received. The RFB included a price scenario representing a sampling of pricing for parts and hourly labor rates for normal, after-hours, weekends and holidays work days. Purchasing recommends the contract be awarded to Metro Airport Truck as the lowest responsive, responsible bidder based on the following responses:
|
Vendor |
Bid response |
|
Metro Airport Truck |
$3,441.93 |
|
Audio Visual Equipment & Supplies |
$5,115.00 |
FUNDING SOURCE: O & M funded for CPA # 6001673
GL string: 5720-20167-482422-622100-000209-10731-0000-000000 $80,000.00
GL string: 5820-20178-492422-622100-000230-15956-0000-000000 $120,000.00
Original Duration: two-years
DWSD Department: Fleet Operations
Total: $200,000.00 ($100,000.00 annually)