Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to secure a one (1) year contract with an estimated usage not-to-exceed $100,000 for preventative maintenance, corrective service, parts and repairs with Secure Door, LLC. and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of December 19, 2018
Item No.: 18-0274
Contract No. 6001783
Vendor: Secure Door LLC, Mt. Clemens, MI
Duration: One (1) year
Original Amount: not-to-exceed $100,000.00
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed Contract No. 6001783
“Overhead Rolling Doors, Preventative Maintenance Corrective Service,
Parts and Repair”
MOTION
Upon recommendation of Thomas Naughton, CFO the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to secure a one-year contract no. 6001783 with an estimated usage not-to-exceed $100,000 for overhead rolling doors, preventative and corrective maintenance service, parts and repair with Secure Door, LLC. and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
The Facilities department is responsible for the repairs and maintenance for all five (5) Detroit Water and Sewerage Department facilities. Three of the five facilities all have several overhead doors that are used daily for the full operation of the department. The Central Service Facilities, has over 30 overhead doors that are both interior and exterior doors. These doors envelop the building and are at times damaged due to vehicular traffic or old age. When the doors are hit, they often damage the door slats as well as the frames, making them harder to repair in house.
JUSTIFICATION
The previous maintenance contract has expired. When doors become inoperable, deliveries need to be often re-routed or turned away completely. DWSD’s operating vehicle traffic rerouted, causes delays to operations. If doors are damaged in the open position, they cause damage to the entire building, as it leave the building occupants susceptible to cold temperatures, exposed to risk of possible rodent inhabitation and security issues entering into the buildings.
This maintenance contract will assist Facilities in getting periodic preventative maintenance and repairs done in a timely manner when doors fail due to age or damage accidentals. As a long term solution, Facilities has been approved for a CIP project to replace ten (10) overhead doors with fabric speed doors. This style of door has held up better to weather changes as well as reduced the amount of operator error. The anticipated schedule for this project is ten (10) months.
PROCUREMENT METHOD
This was an open competitively offered Request for Bid in conformity with the requirements of DWSD’s Procurement Policy. RFB 460840-A was advertised on BidNet Direct (MITN) website on October 31, 2018 and closed on November 13, 2018. This solicitation was viewed by twelve (12) companies in BidNet Direct which yielded two (2) responsive, responsible bidders and one (1) no bid.
Procurement recommends awarding the one (1) year contract to the lowest responsive, responsible bidder, Secure Doors LLC and requests approval for the contract not-to-exceed $100,000. Overhead Rolling Doors are essential for DWSD facilities to ensure continued operation and safety.
|
Vendor |
Bid response |
|
Secure Door, LLC 75 Lafayette Mt. Clemens, MI 48043 |
Inspections: First - 4th visits…………………$46.50 each labor rates normal working hours…$93.00 labor rates after hours…………….$139.50 labor rates Sat and Sun…………...$186.00 labor rates holiday hours…………$279.00 Total $883.50 |
|
Altech Door 27519 Schoolcraft Rd Livonia, MI 48150 |
Inspections: First……………………………….$100.00 ea Second - 4th visits…………...…..$75.00 labor rates normal working hours….$93.00 labor rates after hours……………...$250.00 labor rates Sat and Sun…………….$250.00 labor rates holiday hours…………$375.00 Total $1,325.00 |
|
Overhead Door West 4680 Halchery Rd. Waterford, MI 48329 |
No bid |
DETAILS
• Funding Source Operation & Maintenance (O&M) Funded
• GL String
30% 5720-20167-482421-617200-000209-10743-0000-000000 $30,000
70% 5820-20178-492421-617200-000230-15962-0000-000000 $70,000
• Total Price $100,000
• FY18-19 $ 50,000
• FY19-20 $ 50,000
• Tentative Contract Term: 1/5/2019 - 1/4/2020