Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into Contract No. 6001801 for preventative and corrective maintenance services, parts, and repairs for pedestrian doors with Secure Door, LLC, not to exceed $100,000.00 for a period of one year and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of January 16, 2019
Item No.: 19-0012
Contract No. 6001801
Vendor: Secure Door LLC,
75 Lafayette St. Suite 200
Mt. Clemens, MI
Duration: One (1) year
Original Amount: Not-to-exceed $100,000.00
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed Contract No. 6001801
“Preventative and Corrective Maintenance Services,
Parts and Repair for Pedestrian Doors”
MOTION
Upon recommendation of Thomas Naughton, CFO the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into Contract No. 6001801 for preventative and corrective maintenance services, parts, and repairs for pedestrian doors with Secure Door, LLC, not to exceed $100,000.00 for a period of one year and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
The Facilities department is responsible for the repairs and maintenance for all five (5) Detroit Water and Sewerage Department facilities. The five locations have a total of 160 pedestrian doors that are used daily for the full operation of the department.
JUSTIFICATION
When doors become inoperable due to age or irreparable damage caused by accidents, personnel often need to be re-routed. If doors are damaged in the open position, they cause damage to the entire building, as it leaves the building occupants susceptible to cold temperatures, exposes the building to risk of possible rodent infestation, and causes potential for security breaches into the buildings. This maintenance contract would allow Facilities to ensure preventative maintenance and repairs done in a timely manner.
PROCUREMENT METHOD
This was an open competitively offered Request for Bid in conformity with the requirements of DWSD’s Procurement Policy. RFB 462254A was advertised on BidNet Direct (MITN) website on November 20, 2018 and closed on December 3, 2018. This solicitation was viewed by seven (7) companies in BidNet Direct which yielded one (1) responsive, responsible bidder, one (1) non-responsive bidder, and one (1) no bid.
Procurement recommends awarding the one (1) year contract to the lowest responsive, responsible bidder, Secure Doors LLC and requests approval for the contract not-to-exceed $100,000. Pedestrian Doors are essential for DWSD Facilities to ensure continued operation and safety.
|
Vendor |
Bid response |
|
Secure Door, LLC 75 Lafayette Mt. Clemens, MI 48043 |
Inspections: (160 doors) First - 4th visits…………………$46.50 each Estimated Parts & Services……….$150.00 Labor rates normal working hours$93.00 Labor rates after hours…………… $139.50 Labor rates Sat and Sun…………...$186.00 Labor rates holiday hours…………$279.00 Total $54,457.50 |
|
Altech Door 27519 Schoolcraft Rd Livonia, MI 48150 |
Non-Responsive - No price provided for estimated parts & services |
|
Ave Solutions 1127 Brewery Park Boulevard, Ste. 305 Detroit, MI 48207 |
No bid |
DETAILS
• Funding Source: Operations & Maintenance (O&M) Funded
o GL String No. 5720-20167-482421-617200-000209-10743-0000-000000 - 30%
o GL String No. 5820-20178-492421-617200-000230-15962-0000-000000 - 70%
• Total Price: $100,000
o Projected FY18-19: $ 30,000
o Projected FY19-20: $ 70,000
• Tentative Contract Term: 1/16/2019 - 1/15/2020