Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into Contract #6001945 with Jack Doheny Companies Inc. to furnish various Vactor parts that are inventoried items for a period of five-years, at a cost not to exceed $411,612.65 ($82,322.53 per year) and authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of March 20, 2019
Item No. 19-0061
Contract No. 6001945
Contract length: Five (5) years
Start date: 4/24/2019
End date: 4/23/2024
Contract amount: $411,612.65
Vendor: Jack Doheny Companies Inc.
777 Doheny Dr.
Northville, MI 48167
TO: The Honorable Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Contract 6001945 for various Vactor parts for DWSD owned Vactor equipment repairs & servicing
MOTION:
Upon recommendation of Mamata Burgi, Supply Chain Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into Contract #6001945 with Jack Doheny Companies Inc., to furnish various Vactor parts that are inventoried items for a period of five-years, at a cost not to exceed $411,612.65 ($82,322.53 per year) and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
DWSD Fleet Department is responsible for the parts, maintenance and repair services for all DWSD owned Vactor trucks and equipment. The Vactor trucks and the other vactor machines are used year round to support DWSD’s various catch basin and sewer cleaning and maintenance programs.
JUSTIFICATION
This contract is to procure various parts for Vactor Trucks in fleet operations that are used in various catch basin and sewer cleaning programs.Vactor trucks have a service life of six (6) years under normal wear and tear. These trucks and equipment are essential for DWSD to clean catch basins to prevent sewer blockages and minimize the amount of pollutants entering the city’s combined sewer system, which eventually discharges, after treatment, into local streams and waterways. DWSD Materials Management group maintains inventory levels of commonly used parts for service & repair purposes.
PROCUREMENT METHOD
DWSD Procurement has verified with the manufacturer, Vactor Manufacturing Inc., 1621 W. Illinois St, Streator, IL 61364 that Jack Doheny Companies Inc., is the only authorized dealer/distributor/service provider within the 50-mile radius of the Detroit area. Pursuant to DWSD’S Procurement Policy, section (5) Exceptions to Competitive Bidding, (B) Sole Source Procurements, competitive bidding is not required when there is only one source of supply available. The DWSD Administration recommends that the award go to the Jack Doheny Companies Inc. as a sole source.
DETAILS
Funding Source Operation & Maintenance (O&M) Funded
GL String 5720-20276-487611-624115-001688-10732-0000-000000
Contract Start Date 4/24/2019
Contract End Date 4/23/2024
Contract Amount $411,612.65 ($82,322.53 annually)
DWSD Procurement is requesting the BOWC Finance Sub-Committee to consider this contract on March 6, 2019 for recommendation to the BOWC for approval on March 20, 2019.