Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Amendment No. 1 for an increase of $250,000.00 and a time extension of one (1) additional year for Contract No. 6001764 for a total amount not to exceed $493,840.00 “Professional Services Contract for IT Program Manager/Enterprise Architect” (CS-1896) with Data Consulting Group, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of July 12, 2019
Item No. 19-00200
Contract No. 6001764
Proposed Amendment No. 1
Original Contract Amount: $243,840.00
Proposed Amendment No. 1 Amount: $250,000.00
Proposed Total Contract Amount: $493,840.00
Initial Contract Term: 7/5/18 - 7/4/19 (one year)
Proposed Time Extension: 7/5/19 - 7/4/20 (one year)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Detroit Water and Sewerage Department
RE: Proposed Amendment No. 1 to DWSD Contract No. 6001764
“Professional Services Contract with Data Consulting Group for IT Program Manager/Enterprise Architect” (CS-1896)
MOTION
Upon recommendation of Mamata Burgi, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department, authorizes the Director to approve Amendment No. 1 for an increase of $250,000.00 and a time extension of one (1) additional year for Contract No. 6001764 for a total amount not to exceed $493,840.00 “Professional Services Contract for IT Program Manager/Enterprise Architect” (CS-1896) with Data Consulting Group and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
Under Contract No. 6001764, Data Consulting Group - The IT Program Manager / Enterprise Architect (ITPM/EA) is responsible for leading and managing project development and management for the DWSD Technology Transition Program, specifically DWSD’s Enterprise Asset Management Program deployment, along with related tasks.
JUSTIFICATION
This request is based on the analysis of current and projected of work load of the IT Program development and management for the DWSD Technology Transition Program (TTP) for Enterprise Asset Management.
DWSD IT Division contracted with DCG to provide a Project Management Professional to perform the following tasks for IT projects at CSF
1) Project Management for AssetWorks deployment
2) Project Management for CityWorks deployment
3) Project Management for Oracle Gen 2 Migration
4) Document Management for IT Projects
5) Meeting Coordination
6) Daily and Weekly Status updates
7) Verification of Services performed by Contracted Vendors
The projects are entering a second year and are expected to be completed in FY 20.
PROCUREMENT METHOD
This contract was procured as a single source exception to competitive solicitation based on the business decision and the Director’s discretion due to the complexity, urgency and overall importance of the Enterprise Asset Management Program to DWSD. This role’s responsibility is to oversee the various IT efforts around establishing CityWorks as DWSD’s new CMMS (Computerized Maintenance Management System) and integrating the various external business systems that connect to CMMS including the billing, Miss Digg, Citizen Service Requests, ERP (Enterprise Resource Planning), HR and Mobile workforce management. Data Consulting Group was identified as the sole provider based on the qualifications, past experience and knowledge of the systems through working with the City of Detroit as an ITPM/EA.
Data Consulting Group was selected for this professional services contract based on his experience, qualifications and past experience and knowledge working with the City of Detroit as an ITPM/EA.
DETAILS:
A. Contract Purchase Agreement No. 6001764
B. Original Contract Term: 07/05/18 - 07/04/19
C. Amendment No. 1 Extension: 07/05/19 - 07/04/20
D. Original Contract Amount: $243,840.00
E. Proposed Amendment No. 1 Amount: $250,000.00
F. Revised Total Contract Amount: $493,840.00
H. Funding Source: O&M Funds
I. GL Strings:
5720-20168-483301-617903-000205-10790-0000-000000 30%
5820-20179-493301-671903-000226-15805-0000-000000 70%
Proposed Amendment No. 1 for Contract No. 6001764 was presented to the BOWC Finance Committee on July 9, 2019. No further approvals are required.