Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into Contract No. 6002218 for three (3) years with Johnson Controls Fire Protection LP for Fire Systems Planned Service per the Sourcewell-NJPA Cooperative Agreement #031517-SGL for a total contract amount not to exceed $270,000, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of July 12, 2019
Item No.: 19-00191
Contract No: 6002218
Contractor: Johnson Controls Fire Protection
Contractor Address: 24747 Halstead Rd., Farmington Hills, MI 48335
Contract Total Amount: $270,000
Contract Term: 7/17/2019 - 6/30/2022 (3 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: DWSD Contract No. 6002218
Fire Systems Planned Services
MOTION
Upon recommendation of Mamata Burgi, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into Contract No. 6002218 for three (3) years with Johnson Controls Fire Protection LP, for Fire Systems Planned Service per the Sourcewell-NJPA Cooperative Agreement #031517-SGL, for a total contract amount not to exceed $270,000; and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
The DWSD Facilities Department is responsible for maintaining the fire suppression, alarm and sprinkler equipment and related systems at the following DWSD locations:
1. Water Board Building (735 Randolph Street)
2. CSF (6425 Huber Street)
3. East Payment (13303 East McNichols Road)
4. West Payment (15600 Grand River Avenue)
5. West Yard (13401 West Outer Drive)
By law and for safety reasons, these systems must be tested and inspected on an annual/quarterly or semi-annual basis, depending on the system.
JUSTIFICATION
The proposed contract will provide for all parts and labor necessary to inspect, test, perform routine preventative maintenance and emergency service calls for the DWSD’s fire alarm and fire suppressions systems. All work performed under this contract must comply with the National Fire Protection Association (NFPA) requirements, local fire codes and must be completed by certified personnel as required by the State of Michigan Department of Licensing and Regulatory Affairs (LARA) Bureau of Fire Services and the National Institute for Certification in Engineering Technologies (NICET).
PROCUREMENT METHOD
DWSD Procurement Policy approves participation in a cooperative purchasing agreements from another public purchasing consortium. Sourcewell, previously known as The National Joint Powers Alliance (NJPA) is a Minnesota service cooperative agency. This agency issued a competitive solicitation Request for Proposal #031517 which included Fire Systems Planned Services.
The DWSD Procurement Policy requires that Detroit Based Businesses (DBB) or Detroit Resident Businesses (DRB) must be provided an exclusive opportunity to submit a bid that is equal to or less than the cost of the cooperative purchase price, provided the DBB or DRB will meet or exceed all the terms and conditions of the original Sourcewell contract. To ensure compliance DWSD Procurement issued an Invitation to Respond (ITR) on MITN on May 23, 2019, which required an intent to respond due on June 6, 2019 and yielded zero (0) responses.
The cost breakdown for services to be provided by Johnson Controls Fire Protection is as follows:
|
|
Year 1 |
Year 2 |
Year 3 |
|
Fire Sys. Test & Inspect |
$34,645 |
$34,645 |
$34,645 |
|
Fire Sys. Labor & Materials |
$55,355 |
$55,355 |
$55,355 |
|
Total Cost Per Year: |
$90,000 |
$90,000 |
$90,000 |
SUMMARY
A. Contract No. 6002218
B. Contractor: Johnson Controls Fire Protection
C. Contract Term: 7/17/2019 - 6/30/2022
D. Contract Amount: $270,000.00
E. Funding Source: O&M Funds
F. GL Strings:
5720-20167-482421-617900-000209-10731-0000-000000 - 30 % Water
5820-20178-492421-617900-000230-15956-0000-000000 - 70 % Sewer
G. Projected Fiscal Year (FY) Contract Expenditures:
FY 20: $ 90,000.00
FY 21: $ 90,000.00
FY 22: $ 90,000.00
Proposed Contract No. 6002218 was presented to the BOWC Finance Committee on July 9, 2019.