Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into Contract No. 6002168 with Interstate Trucksource, Inc. for a term of two (2) years for, as needed parts and repair services for DWSD owned heavy duty truck suspensions, drive shafts, rear axles, transfer cases, brakes, UV joints and other related equipment for an amount not to exceed $200,000, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of July 17, 2019
Item No. 19-00201
Contract No.6002168
Contract Amount: $200,000
Contract Duration: August 1, 2019 - July 31, 2021 (2-Years)
Supplier: Interstate Trucksource, Inc.
Address: 29085 Smith Road, Romulus, Michigan 48174
TO: The Honorable, Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Detroit Water and Sewerage Department
RE: Proposed DWSD Contract No. 6002168
As needed parts and repair service contract with Interstate Trucksource, Inc. for DWSD owned heavy duty truck suspensions, drive shafts, rear axles, transfer cases, brakes, UV joints and other related equipment.
MOTION
Upon recommendation of Mamata Burgi, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department, authorizes the Director to enter into Contract No. 6002168 with Interstate Trucksource, Inc. for a term of two (2) years for, as needed parts and repair services for DWSD owned heavy duty truck suspensions, drive shafts, rear axles, transfer cases, brakes, UV joints and other related equipment for an amount not to exceed $200,000 and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
DWSD Fleet Division is responsible for the maintenance and repair of 100 heavy duty vehicles from various manufactures. This contract would cover Salt trucks, Vactors and Hydrant trucks just to name a few.
JUSTIFICATION
This contract will provide parts and components for maintenance as well as repair services for the most responsive units in our fleet. Without this contract, Fleet Department’s ability to maintain our heavy duty fleet will be difficult, therefore impacting DWSD customers.
PROCUREMENT METHOD
DWSD Fleet Division’s estimate for this contract is $200,000. This open competitive project was advertised on May 14, 2019, on the Michigan Inter-Governmental Trade Network (MITN) website. 187 Solicitations were sent out via MITN. 21 Firms downloaded the bid package. The RFB closed on May 23, 2019.
One (1) Addendum was issued for this bid to provide required forms for bid submission.
Two bids were received by DWSD’s Procurement Division. The vendor selection was based on lowest cost provided. Minimum qualifications were met. The qualifications were: supplier who regularly engaged in providing repair services for a minimum of 5-years, ASE certified and be within a 50-mile radius of the city of Detroit. Interstate Trucksource, Inc., was the lowest responsive bidder. The bid tabulation is as follows:
BIDDER BID PRICE EQUALIZED PRICE
|
*Interstate Trucksource, Inc. |
$120,010.50 |
N/A |
|
*Metro Airport Truck |
$152,355.50 |
N/A |
*Equalization does not apply, as both suppliers are not located within the City of Detroit:
As the lowest responsive bidder, Interstate Trucksource, Inc. has submitted all required documents. Therefore, it is recommended that Interstate Trucksource, Inc. be awarded DWSD Contract No. 6002168. Interstate Trucksource, Inc. will perform 100 percent of the work under this contract.
If Interstate Trucksource, Inc. cannot fulfill this contract, please authorize the issuance of this award to the next lowest responsive, responsible bidder.
SUMMARY
Projected Start Date: August 1, 2019
Projected Completion Date: July 31, 2021
Contract Amount: $200,000
Fiscal Year Breakdown: $100,000 / Per Fiscal Year
Contract No. 6002168
Funding Source: O&M - 100% City Funded
GL Strings: 5720-20167-482422-622100-000209-10731-0000-000000 - 30%
5820-20178-492422-622100-002300-15956-0000-000000 - 70%
The proposed Contract No. 6002168 was presented to the Finance Sub-Committee on July 9, 2019.