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The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into Contract No. 6002214 with Santoro, Inc. for a term of five (5) years for, customized upfitting for DWSD owned vans and pick-up trucks for an amount not to exceed $375,000, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
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Agenda of July 12, 2019
Item No. 19-00202
Contract No. 6002214
Contract Amount: $375,000
Contract Duration: August 1, 2019 - July 31, 2024 (5 years)
Supplier: Santoro, Inc.
Address: 15232 Harper, Detroit, Michigan 48224
TO: The Honorable, Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Detroit Water and Sewerage Department
RE: Proposed DWSD Contract No. 6002214
For customized upfitting for DWSD owned full size vans and pick-up trucks with Santoro, Inc.
MOTION
Upon recommendation of Mamata Burgi, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department, authorizes the Director to enter into Contract No. 6002214 with Santoro, Inc. for a term of five (5) years for, customized upfitting for DWSD owned vans and pick-up trucks for an amount not to exceed $375,000, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
DWSD Fleet is responsible for the maintenance and repair for a large Fleet of work vans and pickup trucks used in various field operations. Due to the nature of this work, these vehicles require upfitting with a standardized package of light shelving and other customized equipment necessary for specialized tasks. (“Upfitting” is the additional of auxiliary equipment on a vehicle not installed by the manufacturer”).
JUSTIFICATION
This contract is needed to support DWSD Fleet upfitting, customization replacement and repairs of shelving and partitions on full size vans and pick-up trucks used in all areas of the Department.
PROCUREMENT METHOD
The Department Manager’s estimate for this contract is $375,000. The RFB was advertised Wednesday, May 15, 2019 on the Michigan Inter-Governmental Trade Network (MITN) website. 121 Solicitations were sent out via MITN. 19 Firms downloaded the bid package. The RFB closed on Tuesday, May 28, 2019
One bid was received by DWSD’s Procurement Division. The minimum qualification in the RFB required 5-years of experience engaging in similar vehicle customized upfitting service and warranty coverage, a business location within a 30-mile radius of DWSD Fleet and references and. The bid is as follows:
BIDDER BID PRICE EQUALIZED PRICE
|
Santoro, Inc. |
$6,289 per vehicle/year |
$6,163 |
Equalization was applied as follows:
BIDDER EQUALIZATION PERCENTAGE
CATEGORY
The RFB was viewed and downloaded from MITN by 19 potential bidders. Thirteen of the potential bidders were not located within a 30-mile radius of DWSD and therefore could not meet the geographic minimum qualification. However, six of the 19 were located within 30-miles of DWSD, but only one submitted a bid and the remaining five declined. A low bid email inquiry was sent to the five potential bidders; the results are summarized in the table below. It is recommended that Santoro, Inc., the sole responsive and responsible bidder, be awarded DWSD Contract No. 6002214. Santoro, Inc. is a certified Detroit Based Business and will perform 100% of the work under this contract.
POTENTIAL BIDDERS BID SUBMISSION/RESPONSE LOCATION
|
Galeana’s Van Dyke Dodge |
No Bid/Cannot provide service |
Warren, MI |
|
Canfield Equipment |
No Bid/Not interested |
Warren, MI |
|
Bob Maxey |
No Bid/Not interested |
Detroit, MI |
|
Ahern Contracting |
No Bid/Cannot provide service |
Chesterfield, MI |
|
Bostick Truck |
No Bid/Cannot provide service |
Pontiac, MI |
SUMMARY:
Projected Start Date: August 1, 2019
Projected Completion Date: July 31, 2024
Contract Amount: $375,000
Fiscal Year Breakdown: $75,000 / per fiscal year
Contract No. 6002214
Funding Source: O&M - 100% City Funded
GL Strings: 5720-20167-482422-622100-000209-10731-0000-000000 - 30%
5820-20178-492422-622100-000230-15956-0000-000000 - 70%
The proposed Contract No. 6002214 was presented to the Finance Sub-Committee on July 9, 2019.