Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into Contract No. 6002156 with Ellsworth Industries, Inc. for backfill sand for a term of four (4) years at a cost not-to-exceed $286,080.00 and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of June 5, 2019
Item No.: 19-00162
Contract No.: 6002156
Duration: Four (4) year
Anticipated Start Date: July 1, 2019
Anticipated End Date: June 30, 2023
Total Contract Amount: $286,080
Contractor: Ellsworth Industries Inc.
41960 Ann Arbor Road
Plymouth, MI 48170
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed Contract No. 6002156 for Backfill Sand
MOTION
Upon recommendation of Mamata Burgi, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into Contract No. 6002156 with Ellsworth Industries, Inc. for backfill sand for a term of four (4) years at a cost not-to-exceed $286,080.00 and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
The Maintenance and Repair division uses sand to backfill trenches and excavations around water and sewer mains. The sand provides a stable, non-obtrusive envelope around our assets, and allows for ease of placement and compaction.
JUSTIFICATION
The backfilling of excavations is an important function that is facilitated by the use of engineered sand material. Improper backfill can cause settlement of both the roadway and of our rigid assets that could cause additional breaks and failures. Work that DWSD does around the foundation of our customers’ homes and other structures also requires stable support that drains effectively, which sand does well.
PROCUREMENT METHOD
This was an open competitively solicited Request for Bid in conformity with the requirements of DWSD’s Procurement Policy. RFB 468963 was advertised on MITN website on May 15, 2019 and closed on May 23, 2019. This solicitation was viewed by sixteen (16) companies which yielded two (2) bids and one (1) no bid.
Procurement recommends awarding the contract to the lowest responsive and responsible bidder, Ellsworth Industries Inc., and requests approval for an amount not-to-exceed $286,080.
|
Vendor |
Bid Response |
|
Ellsworth Industries Inc. 41960 Ann Arbor Rd. Plymouth, MI 48170 |
Backfill sand (class 2) delivered in truckloads of 40 ton minimum. 8000 tons at $8.94 = $71,520.00 per year 4 years x $71,520 = $286,080 |
|
Edward C. Levy Co. 8800 Dix Avenue Detroit, MI 48209 |
Backfill sand (class 2) delivered in truckloads of 40 ton minimum. 8000 tons at $13.02 = $104,106.00 4 years x $104,106 = $416,640 |
|
Ajax Materials Corporation P.O. Box 7058 Troy, Michigan 48007 |
No Bid Contract period too long to hold pricing. |
DETAILS
• Contract Agreement No.: 6002156
• Contractor: Ellsworth Industries, Inc.
• Anticipated Start Date: July 1, 2019
• Anticipated End Date: June 30, 2023
• Funding Source: O & M (Operations and Maintenance)
• Total Contract Amount: $286,080.00
§ FY 19/20 $71,520.00
§ FY 20/21 $71,520.00
§ FY 21/22 $71,520.00
§ FY 22/23 $71,520.00
• GL String: 5720-20276-487611-624115-001688-10732-0000-000000