Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into Contract No. 6002179 with Jack Doheny Companies, Inc. for a three-year period to furnish various Vactor parts that are inventoried items for a total contract amount of $500,000.00 and authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of June 5, 2019
Item No.: 19-00167
Contract No.: 6002179
Vendor: Jack Doheny Companies, Inc.
777 Doheny Dr.
Northville, MI 48167
Duration: Three years (Anticipated Term 6/21/2019 - 6/20/2022)
Original Amount: Not to exceed $500,000.00
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director of Detroit Water and Sewerage Department
RE: Contract No. 6002179
“Various Vactor parts for DWSD owned Vactor equipment repairs and servicing”
MOTION
Upon recommendation of Mamata Burgi, Purchasing Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to enter into Contract No. 6002179 with Jack Doheny Companies, Inc. for a three-year period to furnish various Vactor parts that are inventoried items for a total contract amount of $500,000.00 over the life of the contract and authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
DWSD Fleet Department is responsible for the parts, maintenance and repairs services for all DWSD owned Vactor trucks and equipment. The Vactor trucks and the other vactor machines are used year round to support DWSD’s various catch basin and sewer cleaning and maintenance programs.
JUSTIFICATION
This contract is to procure various parts for Vactor Trucks that are inventoried items.
PROCUREMENT METHOD
DWSD Procurement has verified with the manufacturer, Vactor Manufacturing Inc., 1621W. Illinois St, Streator, IL 61364 that Jack Doheny Companies Inc., is the only authorized dealer/distributor/service provider within the 50-mile radius of the Detroit area. Pursuant to DWSD’s Procurement Policy, section (5) Exceptions to Competitive Bidding, (B) Sole Source Procurements, competitive bidding is not required when there is only one source of supply available. The DWSD Administration recommends that the award go to Jack Doheny Companies, Inc. as a sole source.
DETAILS
1. Funding Source: Operations and Maintenance (O & M) funded
2. GL Strings:
5720-20167-482422-622100-000209-10731-0000-000000 (30%) - $45,000.00 per FY
5820-20178-492422-622100-000230-15956-0000-000000 (70%) - $105,000.00 per FY
3. Original Duration: Three Years (anticipated term 6/21/2019 - 6/20/2022)
4. DWSD Department: Fleet Operations
5. Total: $500,000