Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Contract No. 6002260 for a term of two years in an amount not-to-exceed $200,000 to purchase Elgin Street Sweeper Parts, and Maintenance and Repair Service through Bell Equipment Company, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of August 21, 2019
Item No.: 19-002223
Contract No.: 6002260
Vendor: Bell Equipment Company, 78 Northpointe Drive, Lake Orion, MI 48359
Contract Term: 8/30/2019 - 8/29/2021 (2 years)
Contract Amount: $200,000
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed Contract No. 6002260 Elgin Street Sweeper Parts
MOTION
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Contract No. 6002260 for a term of two years in an amount not-to-exceed $200,000 to purchase Elgin Street Sweeper Parts, and Maintenance and Repair Service through Bell Equipment Company, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote
BACKGROUND
Detroit Water and Sewerage Fleet Department uses street sweeping equipment to assist in the maintenance of the grounds at and around multiple DWSD and GLWA properties to remain in compliance with EPA and MIOSHA standards, which require facility grounds be flushed and swept on a daily basis to remove dust and debris, weather permitting. DWSD Fleet Department is responsible for the parts, repairs, maintenance and body repair services for all DWSD and GLWA owned Street Sweepers.
JUSTIFICATION
DWSD Fleet Operations is responsible for keeping all department vehicles and equipment in reliable, working order. In order to maintain the vehicles, services and parts are required. Much of the maintenance of vehicles is performed in-house and requires manufacturer-specific parts. In addition to in-house maintenance, repairs, and body repairs, occasionally it is necessary to have these services performed by the Contractor. This two year contract will provide parts, maintenance and repair services for all of DWSD and GLWA owned Street Sweepers, and the not-to-exceed amount is based on historical rates of service and repair projected over the remaining useful life of Street Sweepers in the Fleet inventory.
PROCUREMENT METHOD
This was an open competitively solicited Request for Bids (RFB) issued in conformity with the requirements of DWSD’s Procurement Policy. RFB 467853 was advertised on the BidNet Direct (MITN) website on June 6, 2019 and closed on June 20, 2019. It was viewed by eight (8) companies in BidNet Direct which yielded one bid. Bell Equipment submitted a sole source letter with their bid stating they were the authorized Elgin Sweeper dealer for the entire State of Michigan; therefore, a low bid inquiry was not performed. This was processed as a RFB so Procurement could test the market to confirm if additional vendors for Elgin parts and services were available.
Procurement recommends awarding the Contract No. 6002260 to the sole responsive and responsible bidder, Bell Equipment Company, and requests approval for an amount not-to-exceed $200,000 for a term of two years.
DETAILS
• Funding Source O & M (Fleet)
• GL String 5720-20276-487611-624115-001688-10732-0000-000000
• Total Price $ 200,000
FY 19/20 $ 100,000
FY 20/21 $ 100,000
• Contract Term 8/30/19 - 8/29/21 (2 years)
Proposed Contract No. 6002260 was presented to the BOWC Finance Committee on August 7, 2019. Per the Procurement Policy, no further approvals are required.