Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve PO 3036598 with Jack Doheny Companies, Inc. to purchase a Sewer Camera Inspection Vehicle for an amount not-to-exceed $284,262, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
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Agenda of September 18, 2019
Item No. 19-00255
Purchase Order No. 3036598
Supplier: Jack Doheny Companies, Inc., 777 Doheny Drive, Northville, Michigan 48167
Purchase Amount: $284,262
Delivery: Four weeks after ordered (Anticipated October 2019)
TO: The Honorable, Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Detroit Water and Sewerage Department
RE: Proposed DWSD Purchase Order No. 3036598
Purchase of a Sewer Camera Inspection Vehicle from Jack Doheny Companies, Inc.
MOTION
Upon recommendation of Mamata Burgi, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department, authorizes the Director to approve PO 3036598 with Jack Doheny Companies, Inc. to purchase a Sewer Camera Inspection Vehicle for an amount not-to-exceed $284,262, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
Sewer camera inspection trucks are used by the DWSD Maintenance and Repair Division to inspect water and sewerage lines for both emergency maintenance and condition assessments throughout the City of Detroit’s water systems. M&R is requesting a Ford F-550 dual rear wheel 4x4 with underbody compressor per Specification No. F554X4SCIV 03/19 SKDT with a seven year / 100,000 mile warranty.
JUSTIFICATION
Sewer camera inspection vehicles are needed to expand the usage of DWSD‘s Sewer Inspection Program, which helps in identifying water main failures and interruptions before they occur. The Sewer Inspection program is supported by the Capital Improvement (CIP) program.
PROCUREMENT METHOD
Per the Maintenance and Repair Department Manager, the $200,000 estimate for this purchase was based on similar equipment and cost. The RFB was competitively advertised Wednesday, June 19, 2019 through Friday, July 5, 2019 on the Michigan Inter-Governmental Trade Network (MITN) website. MITN published this opportunity to 232 companies subscribing to the relevant NIGP code(s) and 24 firms downloaded the bid package.
The following three bids were received:
Jack Doheny Companies Jorgenson Ford Sales The Safety Company dba MTech Company
Bid Price $284,262 $313,313 No Bid
DBB or DRB Qualified: N/A DBB 2% N/A
Equalized Credit Amount: $0.00 ($6,266.26) N/A
Equalized Bid Price: $284,262 $307,046.74 No Bid
Jack Doheny Companies, Inc. has submitted all required documents and is the lowest responsive and responsible bidder. Therefore, it is recommended that Jack Doheny Companies, Inc. be awarded DWSD Purchase Order No. 3036598.
SUMMARY
Projected Order Date: September 25, 2019
Projected Delivery: Four weeks after ordered (Anticipated October 2019)
Purchase Amount: $284,262
Purchase Order No.: 3036598
Funding Source: I&E- 100% City Funded
GL Strings: 5721-20244-487711-644121-004104-30129-0000-000000 - 50%
5821-20243-497711-644121-004105-30129-0000-000000 - 50%
The proposed Contract No. was presented to the Finance Sub-Committee on September 4, 2019. Per the DWSD Procurement Policy, no further approvals are required.