Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Change Order No. 3 for snow and ice removal services with Premier Group Associates, adding $60,000 in additional funding for a total amended not-to-exceed amount of $241,547.70 and adding 5 months to the term of the contract, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of October 16, 2019
Item No.: 19-00277
Contract No. 2918610
Proposed Change Order No. 3
Contractor: Premier Group Associates, 535 Griswold, Ste. 1420, Detroit, MI 48226
Original Contract Amount: $ 121,547.70 (after bifurcation) + $60,000 = $181,547.70
Proposed Change Order No. 3 Amount: $ 60,000
Proposed Total Amended Amount: $ 241,547.70
Current Contract Term: 11/18/15 - 11/17/19
Proposed Extension: 11/18/19 - 4/17/20
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed Change Order No. 3 to DWSD Contract No. 2918610
Snow Removal and De-icing Services for DWSD
MOTION
Upon recommendation of Mamata Burgi, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Change Order No. 3 for snow and ice removal services with Premier Group Associates, adding $60,000 in additional funding for a total amended not-to-exceed amount of $241,547.70 and adding 5 months to the term of the contract, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND & JUSTIFICATION
The DWSD Facilities Department entered into a contract with Premier Group Associates to provide snow removal and de-icing services to three DWSD locations beginning November 18, 2015.
The three facilities covered under this agreement are:
1. Water Board Building (735 Randolph Street)
2. CSF (6425 Huber Street)
3. East Payment Center (13303 East McNichols Road)
Snow and ice removal services for the other DWSD locations are handled under a separate contract with Lakeshore Global Corporation.
This change order will allow the DWSD Procurement Department to prepare a solicitation for multiple new snow removal and de-icing services contracts that will cover all DWSD locations and will allow smaller DBB & DRB businesses the opportunity to compete for DWSD contracts.
PROCUREMENT METHOD
The original contract was competitively solicited through an RFP in April 9, 2015. The contract with Premier Group Associates was approved by the BOWC on November 18, 2015.
SUMMARY
|
A. |
Contract No.: |
2918610 |
|
|
|
|
Total Contract Amount |
Funding Added |
Term |
|
B. |
Original Contract: |
$ 121,547.70 |
N/A |
11/18/15 - 11/17/17 |
|
C. |
Change Order No. 1: |
N/A |
N/A |
11/18/17 - 11/17/18 |
|
D. |
Change Order No. 2: |
$ 121,547.70 |
$ 30,000 |
11/18/18 - 11/17/19 |
|
E. |
Change Order No. 3: |
$ 181,547.70 |
$ 30,000 |
11/18/19 - 4/17/20 |
|
F. |
Proposed Total Amended Contract Amount: |
$ 241,547.70 |
|
|
G. |
Funding Source: |
O & M Funds |
|
|
H. |
GL Strings: |
5720-20167-482421-622200-000209-10743-0000-000000 - 30 % Water |
|
|
|
5820-20178-492421-622200-000230-15962-0000-000000 - 70 % Sewer |
This proposed Change Order No. 3 was presented to the BOWC Finance Committee on October 2, 2019. Per the DWSD Procurement Policy, no other approvals are required.