Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve a two-year contract with Lakeshore Utility Trailer, Inc. for as-needed maintenance and repairs of DWSD owned heavy-duty trucks and tractor trailers for an amount not-to-exceed $150,000, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of October 16, 2019
Item No. 19-00283
Contract No. 6002339
Contract Amount: $150,000
Contract Duration: November 13, 2019 - November 12, 2021 (2-Years)
Supplier: Lakeshore Utility Trailer, Inc., 18239 S. Telegraph Road, Romulus, Michigan 48174
TO: The Honorable, Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Detroit Water and Sewerage Department
RE: Proposed DWSD Contract No. 6002339
For as-needed maintenance, auto body frame parts and services of DWSD owned heavy-duty trucks and tractor-trailers through Lakeshore Utility Trailer, Inc.
MOTION
Upon recommendation of Mamata Burgi, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department, authorizes the Director to approve a two-year contract with Lakeshore Utility Trailer, Inc. for as-needed maintenance and repairs of DWSD owned heavy-duty trucks and tractor trailers for an amount not-to-exceed $150,000, and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND & JUSTIFICATION
DWSD Fleet Department is responsible for parts, service repairs, maintenance and body work for all DWSD owned heavy-duty trucks and tractor trailers. To ensure that all DWSD owned vehicles remain operable and in working order, repair services and parts are required. Although much of the maintenance is performed in-house, occasionally it is necessary to have vehicles sent out for service repairs.
PROCUREMENT METHOD
The Department Manager’s estimate for this contract is $150,000. This purchase was procured through a Request for Bids (RFB) and was advertised on the Michigan Inter-Governmental Trade Network (MITN) website for 18 calendar days. MITN published this opportunity to 185 companies subscribing to the relevant NIGP codes and 10 firms downloaded the bid package.
The minimum qualifications in the RFB required experience providing similar vehicle service repairs, credentials as a class “A” license dealer and service repair shop, and being located within a 30-mile radius DWSD Fleet.
One bid was received:
|
BIDDER |
BID PRICE |
DBB or DRB QUALIFIED |
|
Lakeshore Utility Trailer, Inc. |
$75,000/Year |
N/A |
Five of the ten potential bidders are not located within a 30-mile radius of DWSD and therefore could not meet the geographic minimum qualification. Therefore, a low bid inquiry email was sent to four of the potential bidders that are located within 30-miles of DWSD. The responses were:
POTENTIAL BIDDERS BID SUBMISSION/RESPONSE LOCATION
|
Vendor |
Low Bid Inquiry Response |
Location |
|
Audio Visual Equipment & Suppliers, Inc. |
Not a heavy duty service repair facility. |
Warren, MI |
|
Michigan Cat |
Cannot provide the requested service repair. |
Detroit, MI |
|
Santoro Inc. |
Cannot provide heavy duty service repairs. |
Chesterfield, MI |
|
Tri-County International Trucks, Inc. |
Inadequate staff, cannot service the contract |
Pontiac, MI |
Based on the information above, it is recommended that Lakeshore Utility Trailer, Inc., the sole responsive and responsible bidder be awarded the contract.
SUMMARY
Contract No. 6002339
Contract Amount: $150,000
Contract Term: 11/13/19 - 11/12/21 (2 years)
Fiscal Year Breakdown: $75,000 / Per Fiscal Year
Funding Source: O&M Funds
GL Strings: 5720-20170-485112-622100-000209-10731-0000-000000 - 40%
5820-20181-495112-622100-000230-15956-0000-000000 - 60%
The proposed Contract was presented to the Finance Sub-Committee on October 2, 2019. Per the DWSD Procurement Policy, no additional approvals are required.