Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6002625 for three years with Motor City Pipe & Supply Co. to provide Soft Type K Copper Pipe for a total contract amount not-to-exceed $185,352 and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of January 15, 2020
Item No.: 20-0002
Contract No: 6002625
Contractor: Motor City Pipe & Supply Co.
Address: 12389 Schaefer, Detroit, MI 48227
Contract Total Amount: $185,352
Contract Term: 2/1/2020 - 1/31/2023 (3 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: DWSD Contract No. 6002625
Soft Type K Copper Pipe
MOTION
Upon recommendation of Mamata Burgi, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6002625 for three years with Motor City Pipe & Supply Co. to provide Soft Type K Copper Pipe for a total contract amount not-to-exceed $185,352 and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND & JUSTIFICATION
The DWSD warehouses are responsible for stocking service items for the maintenance and repair of water distribution infrastructure. Type K copper pipe is commonly used to connect water mains and meters and is also used for deep underground water service such as under sidewalks and streets.
DWSD uses Soft Type K copper tubing because it remains free from rusting and is highly resistant to corrosion and scale formation. It is used for underground installations because its thickness helps it withstand the pressure from backfilled earth in trenches and its conductivity enables thawing.
PROCUREMENT METHOD
The purchase was procured through a Request for Bids (RFB) and advertised on the Michigan Inter-Governmental Trade Network (MITN) for 14 calendar days. MITN published this opportunity to 42 companies subscribing to the relevant NIGP code(s) and 12 vendors downloaded the bid package. The quantities and pricing for each of the four contract items was based on historical demand and estimated use over three years.
|
Bidder |
Bid Price |
DBB or DRB Qualified |
Equalization Credit Amount |
Equalized Price |
|
Motor City Pipe & Supply Co. |
$185,352 |
DBB / 2% |
($3,707.04) |
$181,644.96 |
|
Audio Visual Equipment & Supply Co. |
$215,220 |
DBB / 2% |
($4,304.40) |
$210,915.60 |
Based on the information above, it is recommended that this contract be awarded the lowest responsive and responsible bidder, Motor City Pipe & Supply Co. (A certified Detroit Based Business)
SUMMARY
A. Contract Number: 6002625
B. Contractor: Motor City Pipe & Supply Co.
C. Contract Term: 2/1/2020 - 1/31/2023
D. Contract Amount: $185,352
E. Funding Source: O&M Funds
F. Projected Fiscal Year (FY) Contract Expenditures:
FY 19-20: $25,743.33
FY 20-21: $61,784.00
FY 21-22: $61,784.00
FY 22-23: $36,040.67
This proposed contract was presented to the DWSD Finance Committee on January 7, 2020. Per the DWSD Procurement Policy, Post FRC Mayoral review will also be obtained.