Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Amendment No. 1 to Contract No. 6002159, with Groundwork0, LLC for the Parallel Network Project, to add $250,000 in funding and a total amended contract not-to-exceed amount of $500,000 and extend the contract term by 1 year. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of February 19, 2020
Item No. 20-0030
Amendment No. 1
Contract No. 6002159
Contractor: Groundwork0 LLC
Address: 2000 Brush Street, Ste. 262, Detroit, MI 48226
Current Contract Amount: $250,000.00
Proposed Amendment No. 1 Amount: $250,000
Proposed New Total Contract Amount: $500,000
Current Contract Term: 7/1/19 - 6/30/20
Proposed New Contract Term: 7/1/19 - 6/30/21 (2 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed Amendment No. 1 on Contract 6002159 for the Parallel Network Project with Groundwork0 LLC
MOTION
Upon recommendation of Mamata Burgi, Procurement Manager, The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Amendment No. 1 to Contract No. 6002159, with Groundwork0, LLC for the Parallel Network Project, to add $250,000 in funding and a total amended contract not-to-exceed amount of $500,000 and extend the contract term by 1 year. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
Today DWSD receives its voice and data network services through a set of AT&T managed services that are overseen by the GLWA IT department. The AT&T contract currently provides equipment, data lines and the people necessary to operate the network services needed by the GLWA and DWSD. The services covered by these AT&T managed services include wide-area network operations and maintenance, internet services, local and long distance phone services, managed firewall services, and managed security services.
On January 1, 2016, DWSD and GLWA began the process of bifurcating the two organizations. The timeline to complete this process is five years beginning on January 1st, 2016 and ending on December 31st, 2020. As part of this process DWSD is building a new internal network using the City of Detroit standard. This new network will allow DWSD and the City of Detroit to work more closely together. This project to build out the new network is split into four phases.
Phase 1 was for the explicit purpose of building a computer network that is 100% compatible with the City of Detroit. The new network will be supported and managed by DoIT in conjunction with staff provided by DWSD and will also support the extension of the City of Detroit’s phone system into DWSD. The equipment has been purchased and is currently being deployed by DWSD IT, DoIT and GroundWork0. It is scheduled to be completed by September 1st, 2020.
Phase 1 was embodied in DWSD Contract #6002119, which was competitively bid through an RFB and approved by the Board of Water Commissioners at its June 20th, 2018 meeting (Item#18-0122). It was subsequently amended April 17th, 2019 for a price increase of $32,069.13 due to the trade dispute between the US and China.
Phase 2 replaced and built out the Wireless portion of the network and provided for spare and replacement equipment to support the network. In addition, this phase included services for additional support and installation as necessary. The equipment has been purchased and is currently being deployed by DWSD IT, DoIT and GroundWork0. It is scheduled to be complete on September 1st, 2020.
Phase 2 was procured through DWSD Contract #6002159, which was piggybacked onto City of Detroit Contract #6000435 and was approved by the Board of Water Commissioners on June 5th, 2019 (Item# 19-00166).
Phase 3, per this proposed Amendment No. 1, is requesting additional funds and extension of time for the assessment and implementation of the replacement phone system that is compatible with the City of Detroit. During this phase, the official DWSD phone tree will be developed. Implementation will also include the coordination and migration of existing phone lines and related technologies from GLWA.
Services include:
• Independent station reviews and consultation for approximately 500 telephones
• Design of network infrastructure and phone tree
• Procurement, configuration and staging of equipment (Avaya media servers, phones)
• Support, deployment and testing of new Voice over Internet Protocol (VoIP) network
Phase 4 will be for the security system network replacement. Projected costs and start date are to be determined as the other phases are finalized. Many of the security network requirements are being built into earlier phases. The equipment will be procured via a purchase order over the course of FY 20-21.
|
Phase |
Description |
Anticipated Cost |
Start |
End |
DWSD Contract |
|
1 |
Primary Network Build |
$640,289.25 |
7/1/2019 |
9/1/2020 |
6002119 |
|
2 |
Spares, Wi-Fi and Install Services |
$250,000 |
8/1/2019 |
9/1/2020 |
6002159 |
|
3 |
Phone System Replacement |
~$250,000 |
~3/1/2020 |
~12/31/2020 |
Amendment #1 to 6002159 |
|
4 |
Security System Replacement |
TBD |
TBD |
~12/31/2021 |
TBD |
PROCUREMENT METHOD
The City of Detroit has published RFPs for this category three times. In 2003, RFP 9297 was published; in 2009, RFP 26200 was published; and in 2016, RFP 16MS334 was published. Every time the supplier awarded the contract was Groundwork0 LLC.
For this procurement, DWSD is piggybacking on the City of Detroit contract No. 6000435.
Through discussions with the City of Detroit, IT Department and DWSD it was determined that in using the same provider that is supporting the main City of Detroit phone system, DWSD will obtain a more comprehensive and in-depth support from a vendor that knows the current phone system and setup and configuration. It also allows future pricing for services and equipment to be determined by a combined volume of the City of Detroit and DWSD.
SUMMARY
A. Contract No.: 6002159
B. Initial Contract Amount: $250,000
C. Proposed Amendment No. 1 Amount $250,000
D. Proposed New Total Contract Amount: $500,000
E. Current Contract Term: 7/1/19 - 6/30/20 (1 year)
F. Proposed New Contract Term: 7/1/19 - 6/30/21 (2 years)
G Funding Source: CIP Funds
H Anticipated Fiscal Year Spend: FY 19-20: $300,000
(of amended total NTE amount) FY 20-21: $200,000
J. GL String(s):
5721-20244-487711-644122-004104-30129-0000-000000 = 50%
5821-20243-497711-644122-004105-30129-0000-000000 = 50%
This amendment was presented to the DWSD Finance Committee on February 5, 2020. Per the DWSD Procurement Policy, no other approvals are required.