Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department conditionally authorizes the Director to approve DWSD Contract 6003422 with Tri-County International Truck, Inc. to furnish parts and repair services for DWSD’s heavy duty trucks for a total amount not-to-exceed $250,000 and a term of 5 years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of April 21, 2021
Item No. 21-0447
Contract No. 6003422
Contractor: Tri-County International Truck Inc.
Contractor Address: 5701 Wyoming Avenue, Dearborn, Ml 48126
Total Contract Amount: $250,000
Term: 4/21/2021 - 4/20/2026 (5 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Detroit Water and Sewerage Department
RE: Proposed DWSD Contract 6003422
Parts and Repairs of Heavy Duty International Trucks
Tri-County International Truck, Inc.
MOTION
Upon recommendation of Mamata Burgi, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6003422 with Tri-County International Truck, Inc. to furnish parts and repair services for DWSD’s heavy duty trucks for a total amount not-to-exceed $250,000 and a term of 5 years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
Detroit Water and Sewerage Department’s Fleet Department is responsible for keeping the department vehicles in reliable, working condition. All International trucks and tractor-trailers owned by DWSD require regular maintenance with related parts and repair services. DWSD’s leak trucks are specially designed for DWSD’s use, purposed with carrying all tools and equipment for a leak crew to perform their daily operations and have the ability to tow a full size backhoe. Our fleet of International Trucks are used for operational efficiency year round by the DWSD maintenance and repair teams.
PROCUREMENT METHOD
The Fleet Department submitted requisition #484296 to solicit for a new contract for International Trucks parts, repairs and maintenance services that was approved on 10/22/20.
Purchasing was notified by Fleet Operations that Tri-County International Trucks, Inc. was a single source. As part of DWSD Procurement's due diligence, Navistar, Inc., the manufacturer of International Trucks, Inc. and equipment parts, was contacted and they confirmed that Tri-County International Trucks, Inc. is the only authorized dealer/distributor/service provider within 50-miles of Detroit. Pursuant to DWSD's Procurement Policy, section (5) Exceptions to Competitive Bidding, (B) competitive bidding is not required when there is only one source of supply available. The Exception from Competitive Solicitation (ECS Form) for a single source contract is routing for approvals at this time.
Tri-County’s clearance was recently denied and they are working with the City of Detroit’s Treasury Department by providing the necessary documentation needed to receive approvals. A formal contract document is not required.
SUMMARY
A. Contract Number: 6003422
B. Contract Term: 4/21/21 - 4/20/26 (5years)
C. Contract Amount: $250,000
D. Projected Fiscal Year (FY) Contract Expenditures:
FY 20-21: $37,500
FY 21-22: $50,000
FY 22-23: $50,000
FY 23-24: $50,000
FY 24-25: $50,000
FY 25-26: $12,500
E. Funding Source: O&M Funds
F. GL Strings:
5720-20167-482422-617900-000209-10731-0000-000000 - 30% (Water)
5820-20178-492422-617900-000230-15956-0000-000000 - 70% (Sewer)
This proposed contract was presented to the Finance Committee on April 7, 2021. Per DWSD procurement protocol, Mayoral Review will also be obtained.