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The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Amendment No. 1 to DWSD Contract No. 6000777 (CS-1812) to add $7,950,000 and exercise the first one-year renewal option (through 6/30/23) for AECOM Great Lakes, Inc. to continue providing Capital Improvement Program Management Organization (CIPMO) Services for DWSD. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
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Agenda of May 18, 2022
Item No. 22-0798
Proposed Amendment 1
Contract No. 6000777 (CS-1812)
Contractor: AECOM Great Lakes, Inc. (DBB), 27777 Franklin Road, Southfield, MI 48034
Initial Contract Amount: $57,406,355
Proposed Amendment 1 Amount: $7,950,000
Current Term: 7/10/17 - 7/10/22, with two one-year renewal options
Proposed Extension: 7/11/22 - 7/10/23 (1 year)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Detroit Water and Sewerage Department
RE: Proposed Amendment No. 1 to DWSD Contract 6000777 / Project CS-1812
Capital Improvement Program Management Organization (CIPMO)
AECOM Great Lakes, Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department, authorizes the Director to approve Amendment No. 1 to DWSD Contract No. 6000777 (CS-1812) to add $7,950,000 and exercise the first one-year renewal option (through 6/30/23) for AECOM Great Lakes, Inc. to continue providing Capital Improvement Program Management Organization (CIPMO) Services for DWSD. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
CS-1812 provides all program components that comprise the Capital Improvement Program Management Organization (CIPMO) Program Management Office (PMO); including execution of contracts to rehabilitate Water and Sewer infrastructure throughout the City based on critical need, while effectively improve service levels to Detroit residents.
DWSD anticipated investing up to $400 million over a five year period. The proposed water and sewer improvement work from the list of prioritized neighborhoods coordinated with other city departments projects for development and infrastructure improvements, such as, road pavement and beautification of streets. In 2020/2021, CIPMO and the City of Detroit Department of Public Works proposed the planning and design of a reconstruction and/or improvement projects for the full length of East Jefferson Avenue from approximately I-375 to Alter Road and also prioritized the proposed water improvements including distribution and transmission water main replacement. This was coordinated with Great Lakes Water Authority (GLWA) for replacement and relocation of GLWA transmission line. The MOU between DWSD and GLWA has been executed for cost sharing of design services provided under this contract for WS-727.
PROJECT OBJECTIVES / COSTS
The objective of this proposed Amendment No. 1 is to continue supporting the Jefferson Streetscape project development, CityWorks maintenance, hydraulic modeling, GIS, Risk and Criticality model and assist in transitioning the remaining workload to DWSD staff. DWSD is requesting to exercise the first one-year renewal option to continue providing high priority Jefferson design services and phase out programmatic component of capital delivery to DWSD staff. The continued assessment of the team transition strategy will be ongoing during the remaining duration of the contract and any deficient or gap will be identified to be fulfilled through staff training and/or as-needed proposed Subject Matter Expert (SME) services. There may be a few limited identified services that will always procure through a third party (such as As-Needed services contract) after the departure of AECOM.
Twenty-one individual tasks that have been identified under the proposed renewal option including water and sewer infrastructure modeling, GIS Update, CIP delivery related software application, on-going maintenance of data, and materials, and training, etc.
A detailed breakdown of the tasks and costs proposed under Amendment 1 is included as an attachment.
PROCUREMENT METHOD
This contract was procured through a Request for Proposals (RFP) and was advertised on the Michigan Inter-Governmental Trade Network (MITN) website for 42 calendar days (7/22/16 - 9/2/16). The Proposals were evaluated by an Evaluation Committee and the award to the highest ranking Proposer, AECOM Great Lakes, was approved by the BOWC on 5/11/17.
The Engineering & Construction Department submitted Requisition #495983 for Proposed Amendment 1, which was approved on 3/22/22, to add $7,950,000 and 355 days to the contract term.
AECOMM Great Lakes’ clearances expire on 10/7/22 and the formal amended contract document is routing for signature.
SUMMARY
A. Contract No.: 6000777
B. Contractor: AECOM Great Lakes, Inc.
C. Contract Amount: $57,406,355
D. Proposed A1 Amount: $ 7,950,000
E. New Total Amount: $65,356,355
F. Contract Term: 7/10/17 - 7/10/22, with two 1-year renewal options
G. Proposed Extension: 7/11/22 - 630/23 (first renewal)
H. Funding Source: I&E Funds
Amendment No. 1 budget is available in the CIP for FY 22/23
I. GL Strings: 5721-20244-487711-617900-900155-30129-0000-000000 - 50% (Water)
5821-20243-497711-617900-900156-30129-0000-000000 - 50% (Sewer)
This proposed amendment was presented to the DWSD Finance Subcommittee on May 4, 2022. Per DWSD procurement protocol, Mayoral Review and City Council approvals will also be obtained.