Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6004391 with Randcom Inc. for On-Call Emergency Basement Cleaning, Sanitizing & Related Services for DWSD Residential Customers for a total contract amount not-to-exceed $275,000 and a term of three (3) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of May 18, 2022
Item No.: 22-0793
Contract No: 6004391
Contractor: Randcom Inc., 30649 Schoolcraft Rd., Livonia, MI 48150
Total Contract Amount: $275,000
Contract Term: 6/1/22 - 5/31/25 (3 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract No. 6004391
As-needed Emergency Basement Cleaning, Sanitizing & Related Services
Randcom Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6004391 with Randcom Inc. for On-Call Emergency Basement Cleaning, Sanitizing & Related Services for DWSD Residential Customers for a total contract amount not-to-exceed $275,000 and a term of three (3) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The DWSD Public Relations Department is taken upon the task of providing basement cleaning and sanitizing services to DWSD residential customers for emergencies caused directly by the water and sewer systems, or on a case-by-case basis for incidents of damage to a DWSD asset. The emergency basement cleaning contract will provide on-call emergency cleaning, sanitizing and related services, as well as HVAC replacement or repairs for impacted equipment. This contract is intended for occupied homes damaged by flooding that results in an urgent health and safety need. The intent is to make the living conditions safe, and not to restore damaged property.
During the Summer 2021, rain events, Randcom was one of several firms that provided basement cleaning and sanitizing services for the most vulnerable households. Randcom, Inc. is bonded and licensed to provide basement cleaning and sanitizing, and its HVAC subcontractor, Young HVAC, is also licensed and bonded.
PROCUREMENT METHOD
This contract was initiated through requisition #492985 which was approved by Budget on 12/1/21 and procured through a Request for Bids (RFB) and was advertised on the Michigan Inter-Governmental Trade Network (MITN) for 21 calendar days. MITN published the opportunity to 291 companies subscribing to the relevant NIGP code(s). The RFB was downloaded by 24 firms and five bids were received.
|
Bidder |
Year 1 |
Year 2 |
Year 3 |
Total |
Equalizations |
|
Randcom Inc. |
$1,795 |
$1,795 |
$1,795 |
$5,385 |
N/A |
|
Metropolitan Enviro |
$1,935 |
$2,185 |
$2,404 |
$6,524 |
N/A |
|
Global Green |
$3,819 |
$4,033.50 |
$4,356.50 |
$12,209 |
N/A |
|
Lake Star Const |
$3,735 |
$4,185 |
$4,590 |
$12,510 |
N/A |
|
3R Home Improv |
$4,350 |
$4,820 |
$5,285 |
$14,455 |
N/A |
Evaluation and recommendation for award is based on lowest pricing per incident; Randcom, Inc. was evaluated first and determined to be responsive & responsible. Therefore, it is recommended that the contract be awarded to Randcom, Inc. for a term of 3 years with a contract amount not-to-exceed $275,000.
Randcom has current insurance, and their clearances expire 8/20/22. A formal contract document has been signed by Randcom and returned to DWSD.
SUMMARY
A. Contract Number: 6004391
B. Contractor: Randcom Inc.
C. Contract Term: 6/1/22 - 5/31/25
D. Contract Amount: $275,000
D. Funding Source: O&M funds
E. GL Strings:
5720-20168-483421-616100-000205-10790-0000-000000 - 30%
5820-20179-493421-616100-000226-15805-0000-000000 - 70%
F. Projected Fiscal Year (FY) Contract Expenditures:
FY 22-23: $75,000
FY 23-24: $100,000
FY 24-25: $100,000
This proposed contract was presented to the BOWC Finance Subcommittee on May 4, 2022. Per DWSD procurement protocol, Mayoral approval will also be obtained.