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The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6004473 for various Vactor Parts with Jack Doheny Companies, Inc., for a total contract amount not-to-exceed $145,307.68 and a term of 2 years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
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Agenda of June 15, 2022
Item No.: 22-0827
Contract No.: 6004473
Contractor: Jack Doheny Companies, Inc., 777 Doheny Dr., Northville, MI 48167
Contract Amount: $145,307.68
Term: 6/21/22 - 6/20/24 (2 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6004473
Various Vactor Parts
Jack Doheny Companies, Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6004473 for various Vactor Parts with Jack Doheny Companies, Inc., for a total contract amount not-to-exceed $145,307.68 and a term of 2 years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The DWSD Warehouses function is to receive, stock, store, and issue materials to various DWSD teams to support our Field Services, Maintenance, Repair, and Operations work. This two-year contract will allow timely replenishment of Vactor parts to ensure DWSD stock levels meet operational needs. The various items include, but are not limited to, nozzles, gauges, valves, switched, hose parts, gaskets and many more items for use on DWSD trucks and equipment. These trucks and equipment are essential for DWSD to clean catch basins to prevent sewer blockages and minimize the amount of pollutants entering the City’s combined sewer system. These parts will be maintained as inventory and then issued as replacement parts, upon request. Jack Doheny Companies, Inc. is a sole source dealer of Vactor parts used by DWSD.
PROCUREMENT METHOD - SOLE SOURCE
Requisition #495741 was submitted and approved on 3/21/2022. It was competitively solicited as RFB #495745 - Various Vactor Parts on the BidNet Michigan Inter-Governmental Trade Network (MITN) website 4/6/22 - 4/27/22 (21 days). MITN published this opportunity to 100 companies subscribing to the relevant NIGP codes(s) and 11 firms downloaded the RFB package. Only one bid was received.
Evaluation and recommendation for award is based on the fact that Jack Doheny Companies, Inc. is the only provider in the area, and they have submitted all required forms and documents as listed in the RFB and have been deemed responsive & responsible. In addition, Jack Doheny has provided a current sole source letter to DWSD confirming that they are the only firm that can provide these items to DWSD.
Based on the information above, DWSD Procurement recommends the contract be awarded to Jack Doheny Companies, Inc. for a term of two years with contract not-to-exceed amount of $145,307.68. This new contract will replace DWSD contract # 6002179.
Jack Doheny Companies, Inc. clearances expire on 1/10/2023 and a formal contract document is not required.
SUMMARY
A. Contract No: 6004473
B. Contract Term: 6/21/22 - 6/20/24 (2 years)
C. Total Contract Amount: $145,307.68
D. Anticipated FY Spend:
FY 21-22: $ 1,513.63
FY 22-23: $ 72,653.84
FY 23-24: $ 71,140.21
E. Funding Source: O&M Funds
F. GL String:
5720-20276-487611-624115-001688-10732-0000-000000
This proposed contract was presented to the BOWC Finance Subcommittee on June 1, 2022. Per DWSD procurement protocol, no additional approvals are required.