Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Amendment No. 1 to DWSD Contract 6002753 (CS-1933) with Johnson Controls Security Solutions to provide Gate Access Control Services by adding $77,828.02, for a total amount not-to-exceed $427,828.02 and to extend the term by six (6) months, through 12/31/22. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of June 15, 2022
Item No.: 22-0828
Amend Contract No: 6002753 (CS-1933)
Contractor: Johnson Controls Security Solutions
Address: 1115 E Whitcomb, Madison Heights, MI 48071
Current Contract Amount: $350,000.00
Proposed Amendment No. 1 Amount $77,828.02
Proposed Total Amended Contract Amount: $427,828.02
Current Contract Term: 1/1/21 - 6/30/22
Proposed Amendment No. 1 Extension: 07/01/22 - 12/31/22
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed Amendment No. 1 to Contract No. 6002753 (CS-1933)
To add funds and extend term to provide Gate Access Control Services with Johnson Controls Security Solutions.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Amendment No. 1 to DWSD Contract 6002753 (CS-1933) with Johnson Controls Security Solutions to provide Gate Access Control Services by adding $77,828.02, for a total amount not-to-exceed $427,828.02 and to extend the term by six (6) months, through 12/31/22. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
DWSD utilizes a security system that provides workplace and facility safety by limiting access to certain areas to authorized personnel, aiding in investigations of various types and providing perimeter security around DWSD facilities 24-hours a day. The security system provides the means necessary for DWSD security staff to monitor DWSD West Yard and assets in a proactive and reactive manor. The equipment is comprised of network multidirectional camera, dome camera, card readers, surface mount door contact, white light illuminators, strike plates, and control. DWSD shares this security infrastructure with GLWA; however, each agency maintains their own areas of the system.
This amended contract will provide funds and time for the Gate Access Control Services, at West Yard, to be completed.
PROCUREMENT METHOD
DWSD requisition #475926 was approved by DWSD Budget on 07/21/20. The first RFB yielded one responsive and responsible bid; however, during the evaluation process the department realized that changes were needed to the scope of work. Therefore, the RFB was canceled, and additional options were sought, including the use of a cooperative agreement. Through research, a cooperative contract was found that covered the requirements for DWSD’s scope of work; Sourcewell Contract No. 031517-TIS. The DWSD Procurement Policy allows for participation in cooperative purchasing agreements from other public purchasing consortiums of competitively solicited contracts. Sourcewell issued a Request for Proposals for facility security equipment, systems and services with related equipment and supplies and awarded based on the highest ranked proposal.
Prior to utilizing a cooperative contract, the DWSD Procurement Policy requires Detroit Based Businesses (DBB) and Detroit Resident Businesses (DRB) be provided an exclusive opportunity to submit a bid that is equal to or less than the price of the cooperative purchase agreement, provided the DBB or DRB will meet or exceed all terms and conditions of the cooperative agreement. To ensure compliance, DWSD Procurement issued an Invitation to Respond (ITR) on the MITN website on October 9, 2020 and required an intent to respond due on October 16, 2020, and closed October 23, 2020. The ITR was viewed by 30 companies and yielded zero intents to bid.
This Amendment was initiated through requisition #497357 and approved by DWSD Budget on 4/29/22. Proposed Amendment No. 1 is adding $77,828.02 and extending the contract term by six months for a new term ending 12/31/22.
Johnson Controls clearances expire 1/18/23 and a formal amended contract document is not required. Per DWSD procurement protocol, no further approvals are required.
SUMMARY
A. Contract Number: 6002753
B. Current Contract Term: 1/1/21 - 6/30/22
C. Proposed Amendment No 1 Extension: 7/1/22 - 12/31/22
D. Current Contract Amount: $350,000.00
E. Proposed Amendment No 1 Amount: $77,828.02
F. Proposed New Total Contract Amount: $427,828.02
G. Funding Source: O&M Funds
H. GL String(s):
5720-20168-483301-622301-000205-10790-0000-000000 - 30% Water
5820-20179-493301-622301-000225-15805-0000-000000 - 70% Sewer
I. Anticipate Fiscal Year (FY) Spend:
FY 22-23: $427,828.02
This contract was presented to the BOWC Finance Committee on June 1, 2022. Per DWSD procurement protocol, no further approvals are required.