Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6004518 for five sizes of Gate Valve parts with EJ USA Inc., for a total contract amount not-to-exceed $414,522.32 and a term of 2 years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of June 15, 2022
Item No.: 22-0837
Contract No.: 6004518
Contractor: EJ USA, Inc., 301 Spring Street, East Jordan, MI 49727
Contract Amount: $414,522.32
Term: 7/1/22 - 6/30/24 (2 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6004518
Gate Valve Parts
EJ USA, Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6004518 for five sizes of Gate Valve parts with EJ USA, Inc., for a total contract amount not-to-exceed $414,522.32 and a term of 2 years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The warehouse function is to receive, stock, store, and issue materials to various DWSD teams to support our Field Services, Maintenance, Repair, and Operations work. This two-year contract will allow timely replenishment of gate valve parts to ensure DWSD stock levels meet operational needs. The various items include five sizes 4”, 6”, 8”, 12”, and 16”. These parts will be maintained as inventory and then issued as replacement parts, upon request to ensure DWSD stock levels meet operational needs.
PROCUREMENT METHOD
Requisition #497378 was submitted and approved on 4/26/2022. It was competitively solicited as RFB #497378 - Various Gate valve Parts on the BidNet Michigan Inter-Governmental Trade Network (MITN) website 4/28/22 - 5/23/22 (26 days). MITN published this opportunity to 71 companies subscribing to the relevant NIGP codes(s) and 22 firms downloaded the RFB package. One bid was received, from EJ USA, Inc. The bid was responsive and responsible. See attached Bid Tabulation.
Due to the receipt of only one bid, an inquiry was sent to vendors that pulled documents to find out why they did not bid. Five responses were returned.
The responses are:
|
Vendor |
No Bid Response |
|
Exotic Automation |
Did not handle product or brand equivalent |
|
Forberg Smith |
Did not handle product or brand equivalent |
|
Hesco |
Did not handle product or brand equivalent |
|
Kennedy Industries |
Did not handle product or brand equivalent |
|
Mueller |
Bid would be through a distributor, not their company |
Therefore, DWSD Procurement recommends awarding the contract to EJ USA, Inc., whose clearances expire on 4/25/2023.
SUMMARY
A. Contract No: 6004518
B. Contract Term: 7/1/22 - 6/30/24 (2 years)
C. Total Contract Amount: $414,522.32
D. Anticipated FY Spend:
FY 22-23: $207,261.16
FY 23-24: $207,261.16
E. Funding Source: O&M Funds
F. GL String:
5720-20276-487611-624115-001688-10732-0000-000000
This proposed contract will presented to the BOWC Finance Subcommittee on June 1, 2022. Per DWSD procurement protocol, no additional approvals are required.