Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6004626 (CS-1941) with DLZ Michigan, Inc. to digitalize DWSD’s capital asset as built drawings for geographic information systems (GIS) entry; with a contract amount not-to-exceed $866,400 and a term of three years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of July 20, 2022
Item No. 22-0861
Contract No: 6004626 (CS-1941)
Contractor: DLZ Michigan, Inc. (DBB), 607 Shelby St, Suite 650, Detroit, MI 48226
Initial Contract Amount: $866,400
Contract Term: 8/1/22 - 7/31/25 (3 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Detroit Water and Sewerage Department
RE: Proposed DWSD Contract No. 6004626 / CS-1941
Digitalizing Capital Assets As Built for GIS Entry
DLZ Michigan, Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6004626 (CS-1941) with DLZ Michigan, Inc. to digitalize DWSD’s capital asset as built drawings for geographic information systems (GIS) entry; with a contract amount not-to-exceed $866,400 and a term of three years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
This professional services Request for Proposals (RFP) to perform an update of the DWSD’s GIS water distribution and sewer collection system datasets with information contained within DWSD as-builts documentation to include all information that is available in the as-builts pertaining to the system’s linear features. This effort improves the information on condition assessment and risk analysis of these DWSD assets for rehabilitation/replacement planning.
PROCUREMENT METHOD
DWSD published Request For Proposals (RFP) #488165 for Digitalizing Capital Assets As Built for GIS Entry on the MITN BidNet website for 25 calendar days (3/11/22 - 4/5/22). MITN published this opportunity to 1,125 companies and 85 firms downloaded the bid package.
Two proposals were received:
• Cultivate Geospatial Solutions, LLC
• DLZ Michigan, Inc.
The Proposals were first evaluated for responsiveness by DWSD Procurement. It was determined that both Proposer’s were deemed responsive for submitting all required information.
The Evaluation Committee was comprised of an IT Application Analyst, a GIS Analyst and Field Services Operations Engineer. Evaluations were based on the following criteria:
• Work plan and Organization
• Ability to Perform Work
• Staff Experience
• Pricing
Each voting member of the Evaluation Committee independently reviewed, evaluated and scored the two responsive proposals based on the three criteria listed above (pricing was withheld until the technical portion was scored) Procurement took the individual scores and tallied up the rankings based on the technical scores. Once that was finalized, the pricing information was opened, scores for pricing were computed and the Proposers were again ranked from lowest to highest based on the total combined score for pricing and the technical scores.
|
Proposer |
Score |
Equalizations |
|
DLZ Michigan, Inc. |
2,667 |
DBB |
|
Cultivate Geospatial Solutions, LLC |
2,453 |
N/A |
The Evaluation Committee recommended that the highest-ranked Proposer, DLZ Michigan, Inc. be recommended for award as they are the highest ranked responsive and responsible Proposer.
Based on the information above, DWSD recommends the contract be awarded to the highest ranked responsive and responsible Proposer, DLZ Michigan, Inc. for a term of three (3) years and a total contract amount not-to-exceed $866,400.
DLZ’s clearances expire 9/30/22 and the formal contract document is routing for signatures.
SUMMARY
A. Contract No.: 6004626 / CS-1941
B. Contract Term: 8/1/22 - 7/31/25 (3 years)
C. Initial Contract Amount: $866,400
D. Funding Source: O&M Funds
E. Anticipated FY Spend: FY 23-24: $263,000
FY 24-25: $288,800
FY 25-26: $288,800
FY 26-27: $ 25,000
F. GL String(s):
5721-20244-487711-617900-900343-30129-0000-000000 - 50% Water
5821-20243-497711-617900-900344-30129-0000-000000 - 50% Sewer
This proposed contract was presented to the BOWC Finance Subcommittee on July 14, 2022. Per DWSD Procurement Policy, Mayoral Review will also be obtained.