Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6005122 with Melmac Co., Inc., d/b/a Motor City Pipe & Supply Co., for various sizes of ductile iron reducers, for a new contract amount not-to-exceed $129,157.00 and a term of one year. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of March 15, 2023
Item No.: 2023-48
Contract No.: 6005122
Contractor: Melmac Co., Inc. d/b/a Motor City Pipe & Supply Co. (DBB)
Contractors Address: 12389 Schaefer Hwy., Detroit, MI 48227
Initial Contract Amount: $129,157.00
Contact Term: 3/20/23 - 3/19/24 (1 year)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6005122
Various sizes of Ductile Iron Reducers
Motor City Pipe & Supply Co.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6005122 with Melmac Co., Inc., d/b/a Motor City Pipe & Supply Co., for various sizes of ductile iron reducers, for a new contract amount not-to-exceed $129,157.00 and a term of one year. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
DWSD warehouses is requesting the purchase and delivery of various sizes of Ductile Iron Reducers for use by maintenance and repairs. These are a single rubber sealing type joint that employs a circular rubber gasket that assures a tight, permanent seal in connecting Ductile Iron Pipe. This contract will serve to replenish stock levels, preventing emergency spot buys and possible work stoppage for our Central Warehouse and West Yard Warehouse locations.
PROCUREMENT METHOD
This contract was competitively solicited through a Request for Bids (RFB) #502173 and was advertised on the Michigan Inter-Governmental Trade Network (MITN) website for 30 calendar days. MITN published this opportunity to 74 companies and 12 firms downloaded the bid package. Three bids were received, see attached Bid Tab for the pricing summary.
• Decima LLC
• Ferguson Waterworks
• Motor City Pipe & Supply (DBB)
Motor City Pipe & Supply had the lowest equalized total price and was deemed responsive and responsible. Based on this information, it is recommended that the contract be awarded to Melmac Co., Inc. d/b/a Motor City Pipe & Supply, which is a certified Detroit Based Business (DBB).
Motor City Pipe & Supply clearances expire 11/2/23 and a formal contract document is not required as the standard terms and conditions apply.
SUMMARY
A. Company Melmac Co., Inc. d/b/a Motor City Pipe & Supply
B. Contract No: 6005122
C. Contract Term: 3/20/23-3/19/24 (1 year)
D. Initial Contract Amount: $129,157.00
E. Anticipated FY Spend: FY 23-24: $32,289.25
FY 24-25: $96,867.75
F. Funding Source: O&M Funds
G. GL String: 5720-00000-000000-150100-000000-00000-0000-000000- 100% Water
This proposed contract was presented to the BOWC Finance Subcommittee on March 1, 2023. Per DWSD procurement protocol, no additional approvals are required.