Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contracts 6005110 with Ferguson Water Works and 605111 with T & N Services Inc.; for the as-needed purchase of various sized ductile pipe for a combined total contract amount not-to-exceed $1,814,078.30 and a term of one year. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of March 15, 2023
Item No.: 2023-49
Terms of the Contacts: 4/1/23-3/31/24 (1 year)
Contract No.: 6005110
Contractor: Ferguson Water Works
Address: 24425 Schoenherr Rd., Warren, MI 48089
Contract Amount: $603,594.00
Contract No.: 6005111
Contractor: T & N Services Inc (DBB)
Address: 2940 East Jefferson Ave., Detroit, MI 48207
Contract Amount: $1,210,484.30
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contracts 6005110 & 6005111
For various sized Ductile Pipe
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contracts 6005110 with Ferguson Water Works and 605111 with T & N Services Inc.; for the as-needed purchase of various sized ductile pipe for a combined total contract amount not-to-exceed $1,814,078.30 and a term of one year. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The DWSD Warehouses stock various sizes of Ductile Pipe. Ductile is used in servicing the community with pipe for water main breakage and replacing old pipe. This pipe is critical and due to the lead time DWSD has decided to award both bidders with a contract, to maintain stock levels and to prevent emergency spot buys and possible work stoppages.
PROCUREMENT METHOD
The proposed contracts were initiated through requisition 498715. The first time this bid was published, no bids were received. The second time, the contract was competitively solicited through a Request for Bids (RFB) #498715-A and was advertised on the Michigan Inter-Governmental Trade Network (MITN) website for 21 calendar days. MITN published this opportunity to 44 companies and 13 firms downloaded the bid package. Two bids were received. See attached bid tab for the pricing summary.
• Ferguson Water Works
• T & N Services Inc (DBB)
Both bidders were evaluated and determined to be the lowest equalized responsive and responsible bidders on the items they bid. DWSD has decided to award both bidders because of these being critical items and each bidder did not bid on the same line items.
Ferguson Water Works clearances expire 1/5/24 and T & N Services Inc clearances expire 8/3/23. A formal contract documents are not required as the standard terms & conditions apply.
SUMMARY
A. Company Ferguson Water Works
B. Contract No: 6005110
C. Contract Term: 4/1/23-3/31/24 (1 year)
D. Initial Contract Amount: $603,594.00
E. Anticipated FY Spend: FY 23-24: $150,898.50
FY 24-25: $452,695.50
F. Company T & N Services Inc
G. Contract No: 6005111
H. Contract Term: 4/1/23-3/31/24 (1 year)
I. Initial Contract Amount: $1,210,484.30
J. Anticipated FY Spend: FY 23-24: $302,621.08
FY 24-25: $907,863.22
F. Funding Source: O&M Funds
G. GL String: 5720-00000-000000-150100-000000-00000-0000-000000- 100% Water
This proposed contract was presented to the BOWC Finance Subcommittee on March 1, 2023. Per DWSD procurement protocol, no additional approvals are required.