Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6005255 with EJ USA, Inc. (formally known as East Jordan), for Manhole Covers & Catch Basins for a total contract amount not-to-exceed $172,879.22 and a term of 2 years. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of May 17, 2023
Item No.: 2023-115
Contract No.: 6005255
Contractor: EJ USA, Inc.
Address: 301 Spring Street, East Jordan, MI 49727
Contract Amount: $172,879.22
Contact Term: 5/22/23 - 5/21/25 (2 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6005255
Manhole Covers and Catch Basins
EJ USA Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6005255 with EJ USA, Inc. (formally known as East Jordan), for Manhole Covers & Catch Basins for a total contract amount not-to-exceed $172,879.22 and a term of 2 years. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
DWSD Central Warehouse is responsible for stocking various Manhole Covers and Catch Basins. A manhole cover is a removable lid that sits over a manhole-a deep shaft that typically leads to public sewer systems and utility vaults, providing technicians and workers with easy access to repairs and maintenance. It also serves as a safety precaution for cars and pedestrians walking by. Catch basins utilize a grate to collect water and debris like sticks, leaves, and other small items from the street and surrounding area. When a community experiences flooding, catch basins can work wonders for removing excess water and preventing flood damage to homes and businesses nearby. This contract will allow the warehouse to maintain stock levels to support DWSD field crews and prevent emergency spot buys.
PROCUREMENT METHOD
This contract was competitively solicited through a Request for Bids (RFB) #504720 and was advertised on the Michigan Inter-Governmental Trade Network (MITN) website for 21 calendar days. MITN published this opportunity to 102 companies and 19 firms downloaded the bid package.
Three bids were received. Evaluation of the bids was based on the lowest unit pricing from the following vendors:
• EJ USA Inc.
• Ferguson Waterworks
• Etna Supply Company
EJ USA Inc. was determined to be the lowest responsive and responsible bidder. Their clearances expire on 3/8/24. Based on this information DWSD recommends the contract be awarded to EJ USA Inc.
A formal contract document is not required per DWSD procurement Standard Terms & Conditions apply for the purchase of these goods.
SUMMARY
A. Company EJ USA, Inc.
B. Contract No: 6005255
C. Contract Term: 5/22/23 - 5/21/25 (2 years)
D. Initial Contract Amount: $172,879.22
E. Anticipated FY Spend: FY 22-23: $7,203.30
FY 23-24: $86,439.61
FY 24-25: $79,236.31
F. Funding Source: O&M Funds
G. GL String: 5720-00000-000000-150100-000000-00000-0000-000000- 100% Water
This proposed contract was presented to the BOWC Finance Committee on May 3, 2023. Per DWSD procurement protocol, no other approvals are required.